Hotel Coordinator (Groups)

We are seeking candidates who are amenable to work in a shifting schedule (morning,afternoon, night shift) in our office in Ortigas, Pasig City (Metro Manila).

The Company

People don't take trips – trips take people …

… and we're in the business of planning and organising trips all over the globe for almost half a million travellers each year.

We're G2 Travel, a wholesale tour operator with a network of offices spanning Asia, the Middle East, Europe and North America.

We're not a corporation and don't behave like one – results are achieved through collaboration and teamwork – a place where everyone gets noticed.

We believe that work should be enjoyable, stimulating and fun!

The Role

The Hotel Coordinator will be responsible for the administrative support of Destination Managers and a Regional Manager in an assigned geographical area. The Hotel Coordinator also supports the DM/RM on commercially related tasks, helping to ensure G2 Travel has the most competitive offering.

Key activities:

• Run commercial reports as requested by DM/RM;
• Assist with business trip planning (budgets, expenses, reports);
• Register approved leave/business trips;
• Run/Update monthly reports (Allotment, Kick-outs, Closed-outs etc.);
• Update Hotel Target Lists;
• Update Fair/Event files (and system on quote/net fair rates);
• Assist with training initiatives as required;
• Investigate and deal with accounts/purchase orders and data in-tray queries;
• Assist with credit applications;
• Monitor unapproved contracts;
• Monitor central e-mail and send relevant information to corresponding DM;
• Run/Update room nights guarantee reports;
• Check commercial contracts prior to approval by RM;
• Assist with DM projects as requested by RM.

Key Relationships:

• Destination Managers
• Regional Managers
• Head of Destination Management
• Reservation Team
• Hotel Data/ Data Loading

The Requirements

• Strong communication skills with the ability to interact professionally and efficiently with the team; Attention to detail;
• Analytical skills;
• Driven to succeed with a professional can do attitude and work ethic;
• Able to work to deadlines independently in a fast-paced environment;
• Excellent written and verbal communication with robust verbal and written English;
• Proficient at evaluating and analysing data;
• IT proficiency including a sound working knowledge of Microsoft Office, with strong Excel skills including formulas, pivot tables, data analysis, and chart creation.
• Ability to meet deadlines, in some cases it is required to deliver results within tight timeframes.

The Deal

Commitment, loyalty and passion are the qualities that we admire the most. In return for that we offer:

• Competitive salaries which reflect the importance of these roles and your experience.
• Salaries are reviewed and discussed annually and can increase significantly according to experience.
• A genuine commitment to recognise your achievements.
• Hard work deserves a break, so we offer 15 days annual leave each year plus all public holidays.
• First class office environment which is a safe, comfortable, stimulating and fun place to be.
• Medical cover on Day 1 of employment
• We want you to eat well, so we offer you a rice allowance.
• Competitive transportation allowance
• Clothing allowance to support your professional and personal needs.
• Opportunities to travel at discounted prices.