Job Description
Outsourced is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila.
The Role
As a Procurement Data & Operations Analyst, you will be the operational backbone of client's procurement function. You'll own data quality, support procurement workflows end-to-end, and produce the reporting that helps our team and business stakeholders make better decisions faster. This is a high-visibility role for someone early in their career who wants to build deep expertise at the intersection of procurement, data, and business operations. You'll work directly with the Procurement leadership team, Finance, and cross-functional partners across the organization.
This role is ideal for someone who is energized by bringing order to complexity, comfortable working across systems and spreadsheets, and eager to grow into a strategic procurement function.
What You'll Do
Procurement Data & Reporting
- Build and maintain recurring reports tracking key procurement metrics including spend by category and department, PO cycle times, contract expiration timelines, vendor performance, and compliance rates
- Perform regular data quality audits across the procurement platform, identifying and resolving discrepancies in vendor records, PO data, and contract metadata
- Support the development and upkeep of procurement dashboards used by Finance, business stakeholders, and Procurement leadership
- Respond to ad hoc data requests from internal stakeholders with accuracy and appropriate context
Procurement Operations & Systems
- Manage day-to-day procurement platform operations including intake queue triage, PO routing, and user access administration
- Maintain vendor master data — onboarding new suppliers, updating records, and ensuring data consistency across systems
- Reconcile procurement records with Finance and Accounts Payable systems, escalating discrepancies for resolution
- Support the three-way match process (PO, receipt, invoice) by coordinating with budget owners and Finance to resolve payment holds
- Assist in the documentation and continuous improvement of procurement SOPs and process workflows
Cross-functional Collaboration
- Serve as a point of contact for internal stakeholders submitting procurement requests,
providing guidance on process requirements and timelines
- Partner with Finance on month-end close activities related to open POs, accruals, and spend
reconciliation
- Support sourcing events and vendor evaluations by compiling bid data, preparing comparison summaries, and maintaining documentation
- Contribute to special projects and process improvement initiatives as directed by the Director of Procurement Operations
What You'll Bring
Required
- 1-3 years of experience in a procurement, supply chain, finance operations, or business analyst role
- Strong working knowledge of Microsoft Excel or Google Sheets — comfortable with pivot tables, VLOOKUPs, and data cleaning
- Familiarity with an ERP or procurement platform (e.g., Coupa, Ariba, SAP, Oracle, or similar)
- Exceptional attention to detail and comfort working with large, complex datasets
- Clear written and verbal communication skills; able to summarize data findings for non-technical stakeholders
- Organized and self-directed — able to manage multiple tasks and deadlines without constant oversight
Preferred
- Working knowledge of SQL for querying databases and pulling reports
- Experience with a BI or visualization tool (Tableau, Looker, Power BI, Google Data Studio, or similar)
- Exposure to accounts payable, vendor onboarding, or contract administration workflows
- Experience in a tech, marketplace, or high-growth company environment
- Familiarity with spend data categorization or category management concepts
Work Setup & Schedule
- Home-based / Remote work setup
- Night shift schedule: 10:00 PM - 7:00 AM PHT
- Sign-on bonus
Note
As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.
In compliance to data privacy law, make sure that the following is included at all times:
By clicking on the I'm Interested button I hereby allow Outsourced Quality Assured Services, Inc. (Outsourced) to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.
