Hiring and Onboarding Coordinator

Make your next big career move by applying as Roth&Co's Hiring and Onboarding Coordinator!

Roth & Co has grown over the past 40 years to become a leading accounting and financial services firm with over 160 specialists spanning 4 locations in the US. It is an independent member of the BDO Alliance USA, a nationwide association of independently owned local and regional accounting, consulting and service firms with similar client service goals.

We are seeking a dedicated tax professional to join our team. We expect our seniors to exhibit excellent technical skills and the ability to work independently as well as within a team.

The main responsibilities of a Hiring and Onboarding Coordinator include:

• Manage end-to-end new hire paperwork processing, ensuring completeness and accuracy before a caregiver is cleared to work schedule
• Complete and file federal employment forms: Form W-4 (tax withholding) and Form I-9 (employment eligibility verification), including reviewing acceptable identity/work authorization documents
• Process Pennsylvania State Criminal Background Check
• Process FBI Fingerprint-Based Criminal Background Check for applicants who have not been PA residents for the past two years
• Process PA Child Abuse History Clearance, where applicable to the role or client population
• Coordinate TB testing/screening paperwork (PPD or chest x-ray results) and track expiration/renewal dates
• Administer or coordinate competency exams/skills evaluations for caregivers (e.g., home health aide competency testing)
• Collect and file photo release/consent forms
• Set up direct deposit enrollment and banking information
• Obtain signed Caregiver Acknowledgement forms (policies, code of conduct, job duties, etc.)
• Maintain organized, audit-ready personnel files in compliance with state licensing and Medicare/Medicaid survey standards
• Track expiration dates for all time-sensitive clearances and proactively initiate renewals
• Communicate with candidates throughout the onboarding process to ensure timely document submission
• Coordinate with HR, scheduling, and clinical supervisors to confirm caregiver readiness for client assignment
• Maintain confidentiality of all employee/applicant records per HIPAA and agency policy

To apply, you must be an expert on the following requirements:

• 1–3 years of experience in HR, onboarding, or administrative coordination, preferably in home health, healthcare, or staffing
• Working knowledge of PA background check and clearance requirements (Act 34, Act 33, FBI clearances) strongly preferred
• Familiarity with I-9/E-Verify and general employment law basics
• Strong organizational skills and high attention to detail
• Ability to manage multiple files/deadlines simultaneously
• Proficient in Microsoft Office and HR/onboarding software
• Excellent communication and customer service skills
• Willing to work 100% remotely on an 8:00 PM–5:00 AM EST schedule.

On top of your salary, here are the exciting benefits you can look forward to:

• Following Philippine holidays set-up
• Continuous learning and training opportunity
• Up to 10 days monetization of unused leaves per year
• OT pay and holiday pay, only if needed.
• Comprehensive health benefits.
• Diverse learning & growth opportunities.
• Above standard leaves