Bidding Negotiator
The Bidding Negotiator is responsible for handling client negotiations during the bidding process, ensuring that the company secures profitable, compliant, and strategically aligned contracts. This role focuses on price negotiation, contract terms, and coordination with clients, procurement officers, and internal departments to successfully close bidding opportunities.
Duties and Responsibilities
Bid Negotiation and Client Engagement
- Conduct negotiations with clients (government and private sector) during and after bidding stages
- Negotiate pricing, payment terms, scope of work, and delivery conditions
- Clarify contract requirements and resolve concerns with procurement officers or decision-makers
- Ensure agreements are favorable, competitive, and aligned with company policies
Bid Support and Coordination
- Work closely with the Bidding Specialist/Team in preparing bid proposals
- Provide input on pricing strategy and commercial terms
- Assist in reviewing bid documents before submission
- Ensure accuracy and consistency of negotiated terms in final bid documents
Client Relationship Management
- Build and maintain strong relationships with key clients and procurement offices
- Represent the company in pre-bid meetings, negotiations, and clarifications
- Maintain professional communication throughout the bidding process
Pricing and Commercial Strategy
- Assist in developing competitive pricing strategies
- Coordinate with Finance and Management for cost validation
- Ensure pricing decisions support profitability and business sustainability
Compliance and Documentation
- Ensure all negotiations comply with applicable procurement laws (e.g., RA 12009 for government projects, if applicable)
- Maintain proper documentation of negotiation discussions and agreements
- Ensure completeness of supporting documents for contract approval
Reporting and Monitoring
- Monitor status of ongoing bids and negotiations
- Report updates, risks, and opportunities to management
- Maintain records of win/loss outcomes and negotiation results
Qualifications
Education
- Bachelors Degree in Business Administration, Marketing, Engineering, Finance, or related field
Experience
- At least 25 years of experience in bidding, sales negotiation, procurement, or contract management
- Experience in government bidding (PhilGEPS) is an advantage
- Exposure to construction, supply, trading, or service contracts is preferred
Skills and Competencies
- Strong negotiation and persuasion skills
- Good understanding of bidding and procurement processes
- Strong communication and interpersonal skills
- Analytical skills for pricing and contract evaluation
- Ability to work under pressure and meet deadlines
- Detail-oriented and highly organized
Core Attributes
- Professional and ethical conduct
- Strong business acumen
- Confident in client-facing discussions
- Strategic thinker with problem-solving ability
- Team-oriented with leadership potential
