Governance, Risk & Compliance (GRC) Unit Head

I. POSITION INFORMATION

Position Title:

Governance, Risk & Compliance (GRC) Unit Head

Organizational Unit:

Office of the Chief Financial Officer

Reporting Line:

• Direct:Chief Financial Officer

Employment Status:

Full-Time

II. POSITION PURPOSE

TheGRC Unit Headleads the organization'sgovernance oversight, risk management, and compliance monitoringfor bothBAC EnterpriseandBACFI Foundation, under the Office of the CFO.

The role focuses on:

• reviewing processes and internal controls,
• identifying and monitoring risks,
• ensuring compliance with internal policies, regulatory requirements, and donor/PCNC standards, and
• promoting a culture of accountability and ethical stewardship.

The role performsmanagement review and compliance assurance,not statutory or financial audit, and operates independently from day-to-day operational and accounting functions.

III. KEY DUTIES AND RESPONSIBILITIES

A. Governance & Policy Compliance

• Monitor adherence to approved governance policies and SOPs
• Review consistency of practices across units with approved policies
• Recommend practical improvements to governance and control processes
• Support the CFO and Management Team on governance-related matters

B. Risk Management

• Maintain and update theEnterprise and BACFI Risk Registers
• Identify operational, financial, compliance, and reputational risks
• Assist Management in defining and tracking risk mitigation actions
• Prepare periodic risk summaries and dashboards for the CFO

C. Compliance Monitoring

• Monitor compliance with:
• Internal policies and procedures
• BIR, SEC, LGU and other regulatory requirements
• Donor and PCNC standards (for BACFI)
• Review advocacy activities for alignment with donor intent and approved budgets
• Flag compliance gaps and recommend corrective actions

D. Process Review & Internal Control

• Conduct process reviews of key functions such as:
• Finance and accounting
• Procurement
• Inventory management
• Donation and advocacy fund handling
• Assess adequacy and effectiveness of internal controls
• Identify gaps, inefficiencies, and control weaknesses
• Recommend realistic, risk-based improvements

E. Biyaya Animal Care Foundation & PCNC Support

• Review financial and operational documentation required for PCNC
• Assist in validating completeness of PCNC evidence packs
• Conduct spot checks of advocacy programs (TNVR, Outreach, Shelter)
• Coordinate with Finance and Program teams on compliance improvements

F. Reporting & Follow-Through

• Prepare clear and concise reports on:
• Governance and compliance status
• Key risks and mitigation progress
• Process review findings
• Track implementation of agreed corrective actions
• Escalate significant or unresolved issues to the CFO

IV. AUTHORITY AND INDEPENDENCE

• Authorized to access records, systems, and personnel necessary for reviews
• Independent from operational, accounting, procurement, and treasury roles
• Does not approve transactions or perform operational duties
• Exercises objective and professional judgment in reporting findings

V. KEY DELIVERABLES

• Updated Enterprise and BACFI Risk Registers
• Governance and compliance monitoring reports
• Process review and internal control assessment notes
• PCNC compliance validation support documents
• Corrective action monitoring logs

VI. QUALIFICATION STANDARDS

A. EDUCATION

• Bachelor's degree in:
• Accounting
• Finance
• Business Administration
• Management
• Industrial Engineering
• or a related field

B. EXPERIENCE

• 25 years of relevant experiencein one or more of the following:
• Compliance
• Risk management
• Internal control or process review
• Audit support or quality assurance
• Governance or policy implementation

Experience in NGOs, foundations, healthcare, or regulated environments is an advantage butnot required.

C. PROFESSIONAL TRAINING / CERTIFICATION

(Preferred but not required)

• Training in governance, risk, internal controls, or compliance
• CIA, CRMA, CPA, or similar certifications are an advantage

D. TECHNICAL SKILLS

• Understanding of internal control and risk concepts
• Ability to review processes and documentation
• Familiarity with compliance monitoring and policy implementation
• Strong documentation and report-writing skills
• Proficiency in spreadsheets and basic analysis

E. BEHAVIORAL & LEADERSHIP COMPETENCIES

• High integrity and ethical standards
• Analytical and detail-oriented
• Objective and fair judgment
• Clear written and verbal communication
• Able to work collaboratively while maintaining independence
• Willingness to grow in governance and compliance leadership

VII. PERFORMANCE INDICATORS (KPIs)

• Timely updating of risk registers
• Quality and clarity of compliance and review reports
• Percentage of identified issues resolved within agreed timelines
• Responsiveness to governance and compliance concerns
• CFO confidence in GRC reporting and recommendations