Updating PO entering information PO#, QTY, FACTORY, EXW date, VVD%
Updating status production / Delivered information after PO receiving
Follow-up/Filing Important Documents
Filing important documents: Test Reports, Inspection Reports, Shipment Invoices, etc.
PO Receiving/Invoice Approval
PO receiving within 48 hrs upon receipt of supplier invoice.
Updating Order Tracker to Delivered after receiving.
Review supplier invoices and other related documents.
Updated Smartsheet to show PO is delivered
Create Packing list and upload in SharePoint
PO Issuance
Issuing purchase orders
Updating the status and other details on Order Tracker.
Shipment Monitoring
Review Shipment Tracker provided by China Logistics and update shipment schedule/Tracker.
Follow up with Logistics (China or domestic) for shipment status ensuring shipment will be delivered on time.
When shipment is delivered, check with Logistics for freight invoices
Others
Create Shipping labels UPS/Fedex
Prepare HTS Form for the Duty/Tariff
Testing invoice Provide GL code to China Accounting
GS Intake form Submitting intake form if needed.
Other tasks as required.
Job Skills & Traits
Positive, can-do attitude
Highly organized and detail oriented. Ability to track multiple ongoing projects
Clear and effective written and verbal communicator
Maintain high levels of professionalism when interacting with BDA employees, customers, and suppliers
Flexible with the ability to prioritize and manage to changing demands
Willingness to learn and take on new responsibilities
Maintain exceptional attendance and punctuality.
Experience Requirements
3+ years of experience in importing and buying. Experience in managing projects 1-3 years exp supporting a fast-paced department. Previous exp in a buying team preferred
Proficient in Microsoft Suit, i.e., Word, Excel, PowerPoint
SharePoint. Exp with Oracle and Smartsheet a plus
1+ years in customer service management
1+ years in project management
4-year college degree preferred but not required
Experience in promotional/branded merchandise &/or international business a plus
