Global Procurement Manager

About the Role

Build the function

• Design and document Execo's procurement policy, purchase request process and approval workflow, with Finance.
• Set up and maintain a central register of vendors, contracts, renewal dates and spend by entity and country.
• Create standard templates: purchase requests, request for quotation, vendor comparison and purchase orders.

Source and buy

• Run sourcing for every purchase category, with a minimum of three quotes where the policy requires it.
• Own technology procurement: laptops, peripherals, software licences and IT equipment, including hardware for the Kenya team and future projects.
• Manage office supplies and consumables across all offices.
• Handle cross-border purchases, including import duties, shipping, customs clearance and in-country delivery.

Manage vendors and contracts

• Lead office rent and workspace negotiations, renewals and exits, in coordination with Legal and Finance.
• Negotiate pricing, payment terms, warranties and service levels with vendors.
• Track vendor performance and renewal deadlines so nothing auto-renews unreviewed.
• Maintain an asset register of company-owned equipment, including issue and return of employee devices.

Control and report

• Review every purchase request for business need, budget availability and correct approval before commitment.
• Report monthly spend, savings achieved and open commitments to the Head of People & Culture and Finance.
• Keep procurement records audit-ready for each entity's local tax and accounting requirements.

Requirements

Must have

• 6+ years in procurement or purchasing, with at least 2 years managing the function or a category.
• Experience setting up procurement processes from scratch, not only running existing ones.
• Direct experience buying IT hardware and software at volume.
• Proven cross-border purchasing across at least two countries, including import, customs and freight.
• Experience negotiating office leases or facilities contracts.
• Strong Excel or Google Sheets skills; comfortable building trackers and spend reports.
• Excellent written English for working with vendors and executives in multiple time zones.

Nice to have

• Background in a BPO, shared services or multinational procurement team serving several countries.
• Experience buying in Africa or India, especially Kenya.
• Familiarity with procurement or spend tools (e.g. Zip, Procurify, Coupa) or accounting systems like Xero or QuickBooks.
• Degree in supply chain, business or a related field; CIPS or similar certification.