Global IT Spend Operations Specialist

YOUR ROLE

Support the execution and day-to-day operation of IT spend management processes across dedicated or multiple CoEs by performing PR/PO administration, budget tracking activities, financial data consolidation, and reporting support. The role ensures the accuracy, timeliness, and quality of data while contributing to the efficient execution of IT financial operations under the governance of the CIO Office.

The position acts as a key operational partner for CoEs, in relation with Finance, Procurement, and Shared Service teams, helping maintain visibility and control over IT commitments, forecasts, and spend-related activities. This role also contributes to process improvements and data quality initiatives supporting the continuous industrialization of IT spend operations.

WHAT ARE YOU GOING TO DO

1. IT Admin Operations Support

• Create, update, and monitor purchase requisitions and purchase orders in accordance with established processes
• Follow up approval workflows and ensure timely completion of purchasing activities
• Coordinate receipts and invoice matching activities with requestors and Shared Service teams
• Support resolution of PR/PO and invoicing issues

2. Budget Tracking & Spend Monitoring

• Maintain budget tracking files and tools across assigned scope
• Monitor spend commitments against approved budgets
• Identify inconsistencies, missing information, and data quality issues
• Provide regular updates on budget consumption and commitment

3. Reporting & Forecasting Support

• Prepare and consolidate committed data for recurring management reports
• Support preparation of forecasting exercises and data collection activities
• Maintain reporting dashboards and tracking tools
• Ensure reporting data is accurate, complete, and delivered on time

4. IT Catalog Claims & Recharge Support

• Support analysis and resolution of IT Catalog claims raised by countries
• Collect and validate supporting information related to recharge activities
• Coordinate follow-up actions with CoEs, Finance, and IT Services
• Maintain documentation and traceability of claim resolution

5. Data Quality & Financial Controls

• Perform regular data validation and reconciliation activities
• Monitor compliance with established spend management processes
• Support audit requests and internal control activities
• Ensure completeness and accuracy of financial and procurement records

6. Stakeholder Support

• Act as first point of contact for operational spend management queries
• Support CoE requestors regarding PR/PO processes and status tracking
• Liaise with Procurement, Finance, and Shared Service teams to resolve operational issues efficiently

7. Continuous Improvement

• Identify process inefficiencies and recurring operational issues
• Support automation, standardization, and reporting improvement initiatives
• Contribute to the enhancement of spend management tools, templates, and procedures

WHAT ARE WE LOOKING FOR

• Bachelor degree in Finance, Business Administration, Procurement, Information Systems, or related field
• Equivalent combination of education and relevant experience
• 2–5 years of experience in finance operations, procurement operations, IT financial management, or similar functions
• Experience supporting PR/PO, invoicing, reporting, or budget tracking activities
• Experience working with multiple stakeholders in a global environment
• Understanding of PR/PO and procure-to-pay processes
• Strong attention to detail and data accuracy
• Good analytical and organizational skills
• Strong Excel skills and ability to work with large datasets
• Ability to follow structured processes and controls
• Experience in an IT organization
• Experience working with shared service centers
• Experience supporting forecasting or recharge processes
• Knowledge of reporting tools (Power BI or similar)
• Familiarity with IT financial management concepts
• Understanding of budget tracking and forecasting practices
• Strong customer-service mindset
• Ability to coordinate effectively across multiple teams
• Good verbal and written communication skills
• Structured and methodical approach to problem solving
• Proactive attitude and willingness to improve processes

WHAT WE OFFER

• Competitive basic salary
• HMO w/ 2 free dependents from day 1 of hiring
• Medical reimbursement (includes eyeglasses)
• Life insurance
• 20 annual leaves + bereavement leave + wedding leave
• Hybrid set up w/ 3 days a week onsite and 2 days WFH. This will depend on the business needs and agreement with the manager.
• Annual Performance Reviews w/ a chance of a salary alignment
• Annual Company Performance Bonus
• Retention Bonus (similar to a signing bonus)
• Retirement Fund

ABOUT TOMORROW

We value your professional and personal growth. That's why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us. You can stay in the same job family, find a new family to grow in (an almost limitless number of options) or find your own path. Join CEVA for a challenging and rewarding career.