Our client is a US-based community association management company that handles the day-to-day operations and finances of homeowner-association (HOA) communities. As a Staff Accountant, you own the financial operations for a portfolio of those communities. You are the person who keeps each community's books accurate and on schedule, produces the financial packages boards rely on, and acts as a steady, professional point of contact for community managers and board members.
This is a high-volume, multi-entity role. You will carry several communities at once, each with its own month-end close, bank reconciliations, budget, and reporting calendar. The work rewards people who are organized to the point of habit, who take personal ownership of a portfolio, and who would rather catch a discrepancy themselves than have an auditor find it later. You will operate with minimal supervision: you are trusted to meet deadlines without reminders and to raise issues before they become problems.
Equally important is how you communicate. HOA accounting is client-facing. You will explain financial information to people who are not accountants — community managers and elected board members — and you will sometimes do it under pressure, with strong personalities, about money. We are looking for someone who stays calm, clear, and solutions-focused no matter the volume or the temperature of the conversation.
Responsibilities
Financial Reporting
- Prepare accurate monthly, quarterly, and annual financial statements for all assigned communities, consistently meeting internal and client-facing deadlines
- Accrue expenses monthly and ensure all entries are properly documented and categorized
- Review and approve peer work product to maintain quality standards across the accounting team
- Prepare financial packages and reports for community board presentations and management review
Bank & Account Reconciliations
- Perform monthly bank reconciliations for all assigned community accounts
- Reconcile additional balance-sheet accounts as required and resolve discrepancies promptly
- Maintain clean, audit-ready reconciliation workpapers for every community in the portfolio
Budget Management
- Review, prepare, enter, track, and report on community budgets throughout the fiscal year
- Monitor actual performance against budget and flag variances to management and boards
- Support the annual budget preparation process for all assigned communities
Community & Account Administration
- Set up new communities and accounts in the accounting system accurately and completely
- Process community terminations, including final reconciliation and proper close-out
- Maintain organized, up-to-date records for all active and terminated communities
Client & Internal Communication
- Respond to a high volume of calls and emails from team members, community managers, and board members, on time and professionally
- Communicate financial information clearly to non-accounting stakeholders
- Handle challenging conversations and strong personalities with a calm, solutions-focused approach
Requirements
- Active CPA license, or your country's equivalent professional accountancy license
- Understanding of HOA / community-association management and financials, including how governing rules and regulations apply
- Hands-on accounting experience applying US GAAP in a community association or property-management context
- Strong working knowledge of general ledger accounting, accruals, and month-end close across multiple entities
- Demonstrated experience performing monthly bank and balance-sheet reconciliations and maintaining audit-ready workpapers
- Proficiency in Microsoft Excel for financial reporting, reconciliations, and budget tracking, plus Microsoft Word
- Ability to manage a high volume of work across multiple client accounts simultaneously without sacrificing accuracy or timeliness
- Clear written and verbal English communication, with the ability to explain financials to non-accountants
- Self-directed work style: meets deadlines without reminders and raises issues proactively, while also collaborating well in a team
Nice to Have
- Experience on a dedicated HOA / community-association management platform (e.g., Vantaca, TOPS, Caliber, Jenark, AppFolio)
- Experience preparing financial packages for board presentations
- Experience reviewing and approving other accountants work product
What We Offer
- Up to $10/hour
- 100% remote work
- Full-time role
To apply: Ensure your LinkedIn profile and resume are up to date and comprehensive, and complete the assessment in this link: [ https://assessment.aptiveindex.com/s/oIOQ7qh27A3f ]
Data Privacy
By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.
Interview Scheduling
Initial calls run on US Mountain Standard Time (MST), within a 3:00 AM - 1:00 PM MST window. Arizona does not observe daylight saving, so this window stays the same year-round. In Philippine time that's 6:00 PM - 4:00 AM PHT. We genuinely appreciate your flexibility around the time difference and will work with you to find a slot that's viable for you.
