General Administration Analyst

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About the Role

The Administrative Generalist plays a key role in supporting smooth office operations and enabling teams to deliver exceptional service. This position requires a proactive, detail-oriented individual who thrives in a collaborative environment and demonstrates AIA's commitment to excellence and customer care.

Roles & Responsibilities

Regulatory Compliance

• Secure business permits, building permits, pest control, sanitary, water and other mandated building permits.

Office Administration:

• Manage office supplies, raise PR/PO, and coordinate with vendors to ensure operational efficiency
• Assist in sourcing vendors and vendors accreditation
• Manage day-to-day administrative tasks, including document preparation, filing, and data entry.

Meeting & Event Support:

• Organize and schedule meetings, trainings, travel arrangements, and company events
• Prepare agendas, take minutes, and ensure timely follow-up on action items.

Cross-Department Assistance:

• Provide administrative support to HR, Finance, and Operations teams
• Assist with onboarding/offboarding processes and employee engagement activities.

Compliance & Confidentiality:

• Ensure adherence to AIA's policies and maintain confidentiality of sensitive information
• Performs other responsibilities and duties as assigned by Manager periodically.

Minimum Job Requirement

• Bachelor's degree in Business Administration, Management, or related field.
• 1-2 years in administrative or office support roles, preferably in a corporate setting.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Customer-focused mindset, integrity, and adaptability.
• Ability to work collaboratively and maintain professionalism under pressure.