Position Summary
The Cost and Billing Controller reports directly to the Finance Manager and is responsible for the effective management of project cost control, accounts receivable monitoring, collection tracking and project financial reporting. The role works closely with Project Managers, Operations and Procurement teams to ensure accurate project cost reporting, timely invoicing, optimized cash collection, and compliance with company financial procedures.
Reporting Line
Reports directly to the Finance Manager.
Key Responsibilities
Cost Control & Financial Reporting
- Monitor project costs against approved budgets and forecasts.
- Prepare monthly cost reports, variance analyses, and profitability reviews.
- Identify cost overruns, risks, and savings opportunities and recommend corrective actions.
- Maintain accurate project cost records and reporting schedules.
Work-in-Progress (WIP) Monitoring
- Maintain and monitor WIP schedules for all projects.
- Reconcile project costs, revenues, billings, and collections.
- Analyze underbilling, overbilling, and revenue recognition issues.
- Prepare DSO file for review by the Finance Manager and management.
Contract Assets, Retention & Unbilled Revenue Monitoring
- Maintain accurate schedules of retention balances by project and client.
- Track unbilled revenue
- Coordinate with project teams to ensure timely conversion of unbilled revenue into invoices.
Billing Administration & Variation Order Control
- Prepare customer invoices and ensure accurate invoice creation in the accounting system.
- Coordinate with Project Managers for certified progress billings and supporting documentation.
- Monitor progress billings in accordance with contract terms and project milestones.
- Maintain registers for variation orders, change orders, claims, and recovery status.
Accounts Receivable & Collection Monitoring
- Monitor accounts receivable aging and collection performance.
- Follow up clients regarding overdue invoices and unresolved billing matters.
- Maintain complete and accurate records of invoices, collections, certifications, and client correspondence.
- Ensure customer accounts are reconciled and collection issues are promptly escalated.
- Prepare periodic AR aging and collection reports.
Cross Functional Collaboration & Compliance
- Work closely with Project Managers, Operations, Procurement teams.
- Support internal and external audit requirements.
- Ensure compliance with company policies and financial control procedures.
- Contribute to process improvements and reporting enhancements.
Qualifications
- Bachelor's Degree in Accounting, Finance, Business Administration, or related field.
- At least 5 years of experience in cost control, project finance, billing, or construction accounting.
- Strong understanding of project accounting, WIP reporting, AR management, and financial analysis.
- Advanced Excel and ERP/accounting system proficiency.
- Strong analytical, communication, and stakeholder management skills.
