Full-time Executive Assistant

Job Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the CEO of a growing healthcare organization. This role will serve as the CEO's right hand, managing executive calendars, communications, compliance tracking, leadership coordination, administrative operations, and client relations. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

Job Highlights

Schedule: 9am-5pm Monday-Friday Eastern time.

Work Arrangement: Work from home

Contract: Independent Contractor

Responsibilities

• Manage the CEO's calendar, meetings, travel, and executive communications.
• Oversee email management, correspondence, and priority follow-ups.
• Prepare reports, presentations, meeting materials, and organizational documents.
• Coordinate leadership activities, projects, and deadline tracking.
• Support HR, onboarding, compliance, and certification monitoring.
• Assist with financial administration, payroll coordination, and vendor management.
• Handle client and family communications, concerns, and meeting coordination.
• Support marketing, referral tracking, and business development efforts.
• Prepare daily executive briefings and operational updates.

Requirements

• Previous experience as an Executive Assistant, Senior Administrative Assistant, Operations Coordinator, or similar role.
• Exceptional calendar management and scheduling skills.
• Strong written and verbal English communication skills.
• Experience managing executive inboxes and drafting professional correspondence.
• Proficiency with Microsoft Office, Google Workspace, Zoom, and Teams.
• Ability to prepare reports, presentations, meeting agendas, and executive summaries.
• Strong organizational skills with the ability to prioritize competing deadlines.
• Experience coordinating meetings, travel arrangements, and leadership communications.
• Comfortable handling confidential business, employee, and client information.
• Detail-oriented with strong follow-through and problem-solving abilities.
• Experience supporting HR processes, onboarding, compliance tracking, or healthcare-related administration is preferred.
• Ability to work independently, anticipate needs, and provide proactive support to executive leadership.

Independent Contractor Perks

HMO Coverage for eligible locations

Permanent work from home

Immediate hiring

Steady freelance job

Side Note

This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.