Fleet and Purchasing Manager

Optimize Fleet Operations Behind Australia's Leading Media Network

Put your expertise in the driver's seat of Australia's dynamic media and information services industry. As a Fleet and Purchasing Manager, you'll optimize fleet assets, procurement, costs, and compliance that keep operations moving. Expand your strategic expertise internationally and take your global procurement career further with Emapta without leaving the Philippines.

Your Career at a Glance

• Employment Type: Full-time
• Shift: Day Shift (Monday to Friday, 6:30 AM-3:30 PM MNL Time), Weekends Off
• Work Setup: Onsite, SM Mega Tower, Ortigas

Exciting Perks Await!

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Day Shift Schedule
• Prime office location in Ortigas (Easy access to MRT stations, restaurants, and banks)
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more Visit: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Education & Professional Experience

• Bachelor's degree in Supply Chain Management, Business Administration, Finance, or a related field, or equivalent practical experience
• At least 1 year of hands-on experiencein purchasing, procurement, fleet management, or supply chain administration

Systems & Technical Proficiency

• Hands-on expertise in JD Edwards (JDE) or a similar ERP system
• Proficiency in Fleet Management Systems (FMS) and advanced Microsoft Excel
• Experience with telematics or In-Vehicle Monitoring System (IVMS) software is desirable

Financial & Procurement Expertise

• Strong understanding of 3-way matching principles, basic Accounts Payable workflows, cost centre allocation, and Fringe Benefits Tax (FBT) reporting guidelines
• Exceptional troubleshooting and analytical skills to resolve complex billing discrepancies, driver claims, and operational bottlenecks

Communication & Governance

• Excellent written and verbal communication skills for vendor negotiations, cross-departmental coordination, policy enforcement, and safety coaching
• Strong attention to detail and accuracy in data entry, contract compliance, vehicle tracking, invoice auditing, and reporting

Your Daily Tasks

Fleet Lifecycle & Asset Management

• Oversee the lifecycle of all leased and company-owned vehicles, including procurement, dealer delivery, upfitting, and vehicle handover.
• Manage end-of-lease inspections and vehicle returns to minimize excess wear-and-tear charges.
• Maintain an accurate, real-time central fleet asset register, including business unit assignments, locations, costs, cost centre allocations, and driver information.
• Use external Fleet Management Systems (FMS) and other fleet software to maintain accurate asset records.

Stakeholder & Policy Governance

• Collaborate with department management, cost centre owners, Procurement, and regional business units to align fleet operations with business needs, corporate strategy, and fit-for-purpose requirements.
• Maintain and enforce the corporate Fleet Motor Vehicle Policy, including driver eligibility and vehicle usage requirements.
• Process vehicle requests through the Motor Vehicle Request Form, including Department Management and cost centre owner approvals.
• Ensure all vehicle users understand applicable usage guidelines and driver safety requirements.

Telematics, Safety & Risk Mitigation

• Oversee the administration of In-Vehicle Monitoring Systems (IVMS) and dashcams in collaboration with Health, Safety & Security (HSS).
• Monitor telematics data, including speeding, harsh braking, and idling, and oversee equipment installations and hardware health.
• Use camera footage and telematics data to support safety coaching and incident verification.
• Lead initial traffic incident investigations involving company vehicles as required.
• Collaborate with HSS and local management to implement preventive measures or driver retraining.
• Process traffic fines, speeding tickets, and parking infringements and identify responsible drivers through IVMS, allocation records, and local usage records.
• Reassign infringement liability in accordance with local regulations and coordinate with the appropriate leasing company.
• Serve as the primary contact for corporate insurers and claims management partners.
• Manage end-to-end insurance claim lodgements, track repair progress, coordinate loan vehicles, and monitor claim loss ratios.

Financial & Cost Management

• Allocate fleet-related costs to the appropriate departmental and business unit cost centres.
• Review, validate, and process monthly consolidated invoices from leasing providers.
• Verify lease, fuel, maintenance, toll, and other fleet charges for accuracy.
• Investigate billing discrepancies and unapproved work before authorizing vendor payments.
• Create, review, and verify purchase orders from fleet suppliers, including IVMS suppliers.
• Verify correct cost centre line items and unexpected maintenance costs.

Compliance & Global Commitments Reporting

• Maintain accurate driver logbooks and vehicle usage classifications in collaboration with allocated drivers.
• Prepare annual Fringe Benefits Tax (FBT) documentation in coordination with Finance and Tax teams.
• Maintain compliant records of business and personal kilometres.
• Compile and present executive-level quarterly commitment reports that cover lease types, lease costs, lease start and end dates, and quarter-on-quarter and year-on-year comparisons.
• Prepare inventory, fleet utilization, maintenance, and fuel reports.
• Identify exceptions and anomalies, including potentially fraudulent transactions, non-fuel purchases, unusual spending patterns, excessive fuel consumption, and inefficient vehicle operations.

Purchase Order Management & Creation

• Generate, issue, and manage Purchase Orders (POs) in JD Edwards (JDE) based on quotes, purchase requisitions, inventory demands, and business requirements.
• Review estimates for accuracy, verify appropriate account coding, and comply with Delegation of Authority (DOA) guidelines.
• Follow up with business stakeholders to secure required purchase approvals.

Invoice Receiving, Matching & Approval

• Receive and process supplier invoices against corresponding POs and goods or services receipts in JDE.
• Execute 3-way matching across Purchase Orders, receipts, and invoices to verify pricing, quantities, payment terms, and delivery schedules.
• Review and approve valid invoices within authorized thresholds and submit them to Accounts Payable for timely processing.
• Confirm receipt of goods with inventory and receiving teams and resolve unentered goods receipts.

Discrepancy Resolution & Troubleshooting

• Serve as the primary escalation point for PO-to-invoice discrepancies, including price variances, missing receipts, quantity mismatches, and tax issues.
• Communicate directly with suppliers to request revised invoices, debit memos, or credit notes for billing errors.
• Collaborate with Accounts Payable, Finance, and Receiving teams to clear held, blocked, or parked invoices in JDE.
• Analyze root causes of recurring billing issues and implement procedural improvements with suppliers and internal teams.
• Recommend and support system and process improvements within the JDE procurement module to increase automation and workflow efficiency.

Key Performance Indicators (KPIs)

• Maintain Total Cost of Ownership (TCO) per kilometre and per vehicle within budget targets.
• Maintain high asset utilization across active fleet assets and accurate inventory and receiving records.
• Achieve compliance and safety targets, including 100% on-time FBT submissions, prompt infringement reassignments, policy acknowledgements, and reduced preventable IVMS risk events.
• Maintain prompt turnaround times and accurate data entry for PO creation, vehicle requests, invoice processing, and issue resolution.
• Proactively track and clear open PO receipts without corresponding supplier invoices and supplier invoices without matching receipts to prevent accrued liability backlogs.

About the Client

Our client is a leading Australian media and information services organization connecting millions of people through trusted national, metropolitan, regional, and digital brands. They deliver news, business, sport, lifestyle, property, food, and entertainment content across print and digital platforms. Their operations span journalism, publishing, digital media, audience networks, and marketing solutions, helping communities stay informed while enabling businesses and advertisers to connect with highly engaged audiences through influential content, data, and media experiences.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia'sBest Companies to Work For in Asia 2025 and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.

Apply now and experience the difference!