Finance Specialist

CORE FUNCTIONAL SKILLS

GATE 3.0 SYSTEM

1. Creation of Project / Estimate
2. Responsible for creating and activating request under PROJECT (mandatory requirement for efficient workflow; to start E-Bidding and for Time Report Purposes)
3. Responsible for creating and checking documents under ESTIMATE (Estimate is necessary to create Purchase Order)
4. Responsible for creating Purchase Order (to ensure all Cost Estimates, Purchase Orders and other documents are required prior to the activity execution)
5. Ensure that the request is completed within the budget, hence, on time uploading of request on BQMS System

1. Creation of AP and AR
2. Responsible for processing Accounts Payable and Receivable (ensure accuracy and completeness for all Invoices and other standard SEPCO Finance requirements for proper billing and payment such as:
3. Completeness of Invoice Receipt (Invoice Date, Company Name, Address and TIN, Description, Quantity and Amount)
4. Delivery Receipts (Quantity and Location)
5. Completeness of Documents attached:
6. Cheil PO
7. SEPCO PO
8. Completion Report / Video (if necessary) including vendor evaluation
9. Bidding Sets (Cheil CE, Bidding Summary, Cost Estimate)

1. Issuance of Invoice / Uploading of Documents
2. Responsible for monitoring incoming receivables.
3. Reconciliation of hard documents vs. System (these will be submitted to Finance for them to issue check to vendor; check aging AR and check status of payments)

1. Early Warning
2. Monitoring of the following:
3. Checking of all long-term AR
4. Resigned AE or person-in-charge
5. Long overdue POs
6. Project without any transaction
7. Responsible for monitoring Global Management standard, process operatinglLevel checklist (Self-checking list, Compliance Checklist, S-ERP Rule)

SAP SYSTEM

1. Month-end Closing
2. Responsible for:
3. Clearing of Accounts
4. General Ledger(GL) Review
5. Job Transfer
6. Posting of Accrual and Adjusting Entries
7. Running of FI/CO Closing on SAP
8. Recording of Entries in SAP
9. Monthly Payroll
10. Collections from Client
11. Payment to Vendors
12. Bank-to-Bank Fund Transfers
13. Registration of Accredited Vendors and new Clients

1. Treasury Management
2. Bank Balance Management & Reconciliation
3. Collections and Payment
4. Cash Flow Management

1. Financial Statements
2. Preparation of Schedules of Trial Balances in SAP
3. Management of P&L and BS Accounts
4. Communication with Auditors

1. Issuance of Cheil Invoice to Clients

Bidding and Quotation Management System (BQMS)

1. Responsible for uploading Cheil bidding documents (BQMS Quote Request / Change Contract / DR Confirmation)
2. Monitoring of all upcoming SEPCO PO (data in BQMS is matches the system and on-hand documents)
3. RFP/Q Maintain: Responsible for linking BQMS and E-Bidding through Gate 3.0 (to ensure that all projects are properly bid)

E-Bidding System

1. Responsible for checking, approving and give results based on the cost estimates attached by the bidders

Job Jacket

1. Responsible for collating all documents: Invoice, Delivery Receipt, Bid Summaries, Completion Reports, JO, Vendor Selection, PO Maintenance Form, and all related documents (to be used as reference for audit purposes).

Management of Open PO / EO

1. Responsible for checking and monitoring all open PO / EO to review which needs to be billed and which needs to be cancelled.