Summary
The Finance Operations Specialist is responsible for managing day-to-day financial operations, including Accounts Payable (AP), Accounts Receivable (AR), Treasury Operations, Vendor Management, Payroll Coordination, and General Finance Administration. This role ensures the accuracy, timeliness, and compliance of financial transactions while supporting organizational objectives and maintaining strong relationships with internal and external stakeholders.
Key Responsibilities
Accounts Payable (AP)
- Process and verify vendor invoices for accuracy and completeness.
- Ensure timely payment processing in accordance with company policies and vendor agreements.
- Perform account reconciliations and resolve invoice discrepancies.
- Maintain accurate AP records and supporting documentation.
Accounts Receivable (AR)
- Prepare and issue customer invoices accurately and on schedule.
- Monitor customer payments and follow up on overdue accounts.
- Manage AR aging reports and support collection efforts.
- Reconcile customer accounts and investigate billing discrepancies.
Treasury Operations
- Monitor daily cash positions and support cash flow management activities.
- Perform bank reconciliations and resolve outstanding items promptly.
- Coordinate fund transfers and banking transactions.
- Assist in maintaining banking relationships and ensuring treasury controls are followed.
Vendor Management
- Serve as the primary point of contact for vendor relationships.
- Coordinate vendor onboarding and ensure compliance with company requirements.
- Support vendor contract reviews and commercial negotiations.
- Monitor vendor performance and resolve operational issues as needed.
Payroll Liaison
- Coordinate with Human Resources to ensure accurate payroll inputs and employee records.
- Support payroll processing activities and address payroll-related inquiries.
- Ensure compliance with applicable Philippine labor laws, statutory requirements, and government-mandated contributions.
- Assist in payroll audits and reporting requirements.
General Finance Operations
- Support month-end and year-end closing activities.
- Prepare schedules, reconciliations, and financial reports as required.
- Assist with internal and external audits by providing documentation and explanations.
- Support process improvement initiatives to enhance finance operations efficiency and controls.
- Ensure compliance with company policies, accounting standards, and regulatory requirements.
Required Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- 3-5 years of experience in Accounts Payable, Accounts Receivable, Treasury, or Finance Operations.
- Proficiency in ERP systems and financial software.
- Advanced Microsoft Excel skills, including formulas, pivot tables, lookups, and financial analysis.
- Working knowledge of Philippine tax regulations, labor laws, and statutory compliance requirements.
- Strong understanding of accounting principles and financial processes.
Preferred Qualifications
- Certified Public Accountant (CPA) or Accredited Financial Manager (AFM) designation.
- Experience working in a Business Process Outsourcing (BPO) environment.
- Exposure to multiple ERP platforms (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics, or similar systems).
- Experience supporting multi-entity or regional finance operations.
Core Competencies
- Detail Orientation: Maintains high levels of accuracy and attention to detail.
- Organization: Effectively manages multiple priorities and deadlines.
- Communication: Demonstrates strong verbal and written communication skills with internal and external stakeholders.
- Problem-Solving: Identifies issues proactively and develops practical solutions.
- Integrity: Handles confidential financial information with professionalism and ethical judgment.
- Adaptability: Thrives in dynamic environments and embraces process changes and continuous improvement initiatives.
Success Measures
- Timely and accurate processing of AP, AR, treasury, and payroll-related transactions.
- Strong compliance with Philippine statutory and regulatory requirements.
- Effective vendor and stakeholder relationship management.
- Accurate month-end close support and audit readiness.
- Continuous improvement of finance processes, controls, and reporting quality.
