We are hiring a highly reliable and detail-driven
Finance Operations Manager to take full ownership of our financial operations and build scalable systems for the next stage of growth. This role requires someone who triple-checks their work, thrives on accuracy and structure, and has a track record of loyalty and long-term contribution in previous companies.
Our financial operations are not complicated, but precision and integrity are essential. This is not a simple support role you will be responsible for designing, improving, and automating the financial backbone of the business.
Location:
Remote (Philippines preferred)
Engagement:
Part-Time (10-20 hrs/week) Full-Time
Working Hours:
PH working hours (flexible)
Start Date:
ASAP
Monthly Starting Rate:
Competitive, based on experience
What You'll Do
Financial Operations (Core Priority)
- Take full ownership of the end-to-end invoicing process: creating, sending, following up, reconciliation, and payment tracking
- Improve and automate current invoicing workflows (currently manual and needs optimization)
- Manage contractor and team payments and transition the business from manual one-by-one payments to a bulk payment system
- Oversee client agreements (pre-sourcing agreements, service agreements), ensuring they are sent, tracked, and followed up properly
- Ensure Sales and Operations teams remain accountable for their clients payments and agreements
- Organize all invoices and financial documents in Google Drive for the external accounting team
Treasury, FX, and Payment Optimization
- Research new banking, payment, and crypto payment options
- Coordinate with FX providers to reduce conversion fees across multiple currencies
- Assist in optimizing treasury and payment structures to improve profitability
Systems, Automation, and Dashboards
- Evaluate, implement, and optimize financial systems (Xero, QuickBooks, Zoho, etc.)
- Build automated financial workflows, including invoicing, reminders, and collections
- Create SOPs and standardized processes for all financial operations
- Develop dashboards for revenue, margins, AR/AP, KPIs, and overall financial health
Reporting and Compliance
- Deliver monthly financial reports (P&L, revenue, margins, AR/AP)
- Present insights such as cash flow, runway, churn, forecasting, and performance metrics
- Assist with compliance related to international operations and global payments
- Support payment dispute procedures and coordinate with legal partners where required
Additional Responsibilities
- Conduct research on events, awards, subsidies, investments, or other related opportunities
- Support special projects related to operational or financial optimization
Requirements (Non-Negotiable)
- Bachelor's degree in Finance, Accounting, Business, Law, or related field
- 35+ years of experience in financial operations, accounting, or similar roles
- Proven experience creating, improving, and automating financial systems and processes
- Exceptional accuracy, attention to detail, and organizational discipline
- Strong communication skills and ability to work independently
- Experience with global payments, FX, and multi-currency finance operations
- High integrity and reliability; able to be trusted with sensitive information
- Demonstrated loyalty and growth in previous roles
Nice-to-Have Experience
- Experience in staffing, recruitment, outsourcing, or professional services
- Familiarity with crypto payments and blockchain-related finance
- Experience with accounting tools and workflow automation
- Experience with dashboard building or financial data visualization
Why Join Us
- Critical role in building the financial infrastructure of a growing global business
- High autonomy and the ability to shape processes from the ground up
- Opportunity to design systems that scale with the company
- Clear path from part-time to full-time as growth continues
Recruitment Process
- Application submission
- Initial interview
- Final interview with founders
- Offer and onboarding
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