About the Company
Our client is a North America–based importer and distributor specializing in specialty chemicals. They work with global suppliers and serve customers across industries such as agriculture, animal nutrition, and industrial manufacturing. The organization is growing steadily and values accuracy, accountability, and strong financial operations to support its supply chain–driven business.
About the Role
The Finance Operations Specialist is a hybrid financial and operational role that combines AR/AP responsibilities with warehouse and inventory reconciliations. The role focuses on data entry, invoice tracking, purchase order processing, and financial accuracy, while supporting month-end and year-end reconciliations. The position heavily uses QuickBooks Online and Excel, and is suited for someone detail-oriented, analytical, and process-driven, with the potential to expand into broader controller-level responsibilities over time.
Key Responsibilities
- Track and process invoices from warehouses in QuickBooks Online.
- Enter purchase orders and maintain accurate inventory records in Excel.
- Manage accounts receivable and accounts payable activities, ensuring invoices and payments are accurate and timely.
- Reconcile warehouse transactions, inventory-related financial entries, and assist with year-end reconciliations.
- Ensure financial data accuracy, including unit conversions (metric tons, pounds) and GL coding.
- Maintain financial records and assist with month-end reporting.
- Support compliance, documentation, and filing requirements.
- Collaborate with cross-functional teams to improve finance operations and workflow efficiency.
- Identify opportunities for process improvement and automation where possible.
Competencies and Qualifications
Must-Have
- Proficiency in QuickBooks Online.
- Strong Excel skills (pivot tables, VLOOKUPs, data tracking, unit conversions).
- Accounts receivable and accounts payable experience.
- Experience with warehouse/inventory reconciliation.
- Knowledge of basic accounting principles and procedures.
- Attention to detail and strong organizational skills.
- Experience with Microsoft 365 tools (Word, Excel, Teams, Outlook).
- Strong analytical and communication skills for cross-team collaboration.
Nice-to-Have
- Experience in a chemical, industrial, or manufacturing environment.
- Exposure to controller-level or operational finance tasks.
- Process improvement or workflow optimization experience.
Key Qualities
- Decisive – makes informed operational and financial decisions.
- Analytical – interprets data accurately and identifies issues.
- Detail-Oriented – ensures precision in all data and financial tasks.
- Big Picture Thinker – understands the broader impact of decisions on operations and finance.
- Action-Oriented – takes initiative to resolve issues efficiently.
What We Offer
- 100% Remote Work – Work from anywhere in the Philippines.
- Career Growth Opportunities – Gain hands-on experience, and continuous learning.
- Collaborative & Innovative Team – Work alongside skilled professionals who value excellence.
Application Process
We understand that searching for a new job can be challenging, and we're here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.
The interview process includes a Recruiter Interview, Client Interview, and Assessment. As part of the process, candidates complete a hands-on task during the technical interview. Throughout each stage, we keep you informed and provide feedback as quickly as possible, ensuring you feel valued and supported throughout your journey with us.
