Finance Executive

Tricog is a leading healthcare technology company harnessing AI to deliver innovative SaaS solutions. We help Cardiologists in delivering rapid and accurate ECG and 2D Echo interpretations.

Since entering the Philippines in 2019, we have established ourselves as a strong player in the market, serving over 500 customers, including reputed healthcare providers like The Medical City Clinics, Maxicare Health Services Inc., Hi-Precision Diagnostics, Mt. Grace Group of Hospitals and Metro Pacific Group of Hospitals.

This role is responsible for managing end-to-end finance operations covering both Accounts Payable and Accounts Receivable functions. It includes processing and monitoring vendor payments, recording and reconciling customer collections, maintaining accurate financial records, and ensuring compliance with company policies, accounting standards, and tax regulations.

Job Description:

1. Accounts Payable

a. Review contracts, agreements, quotations, invoices, and other supporting documents to ensure completeness, accuracy, and compliance with company policies before processing payments.

b. Verify the accuracy of invoices, billing statements, computations, approvals, and supporting documents.

c. Process vendor payments in accordance with approved payment terms and maintain accurate accounting records in the accounting system.

d. Prepare and issue BIR Form 2307 and other tax-related documents, ensuring compliance with applicable tax regulations.

e. Coordinate with vendors regarding payments, proof of payment, official receipts, statement of accounts, and other payment-related concerns.

f. Maintain and update payment monitoring schedules to ensure all obligations are settled on or before their due dates.

g. Perform vendor account reconciliations and resolve payment discrepancies as necessary.

h. Maintain complete, accurate, and organized electronic and hard copy files of all Accounts Payable transactions and supporting documents.

i. Ensure timely processing of payments while minimizing late payment penalties, finance charges, and compliance risks.

2. Accounts Receivable

a. Monitor daily customer collections and record all receipts accurately in the accounting system.

b. Prepare, issue, and distribute provisional receipts, sales invoices, official receipts, and other billing documents to customers.

c. Monitor customer accounts and perform account reconciliations to ensure the accuracy of outstanding balances.

d. Follow up on collections, BIR Form 2307, post-dated checks, and other customer-related documents as necessary.

e. Prepare daily bank reconciliations and investigate any discrepancies promptly.

f. Maintain accurate monitoring of customer collections, outstanding receivables, and deposited checks.

g. Ensure customer records and supporting documents are complete, accurate, and properly filed.

3. Filing and Records Management

a. Maintain an organized filing system for all Finance documents in both electronic and hard copy formats.

b. Ensure that accounting records and supporting documents are complete, accurate, properly secured, and readily available for management, audit, and regulatory requirements.

c. Safeguard the confidentiality and integrity of financial records.

4. Compliance and Reporting

a. Ensure compliance with company policies, accounting standards, tax regulations, and other applicable laws.

b. Assist in the preparation of reports, schedules, reconciliations, and supporting documents required by management, auditors, and regulatory agencies.

c. Support month-end and year-end closing activities, including audit and tax compliance requirements.

5. General Responsibilities

a. Coordinate effectively with internal departments, customers, vendors, banks, auditors, and government agencies regarding finance-related matters.

b. Recommend improvements to finance processes, internal controls, and documentation to enhance operational efficiency.

c. Submit required reports, leave requests, and other administrative requirements in a timely manner.

d. Maintain professionalism, accuracy, confidentiality, and integrity in handling financial information and company records.

e. Perform other finance and accounting duties that may be assigned by management from time to time.