Position: Finance Coordinator
Schedule: Day Shift
Work Set-up: WFH
Employment Type: Full-time
About the role
You'll handle day-to-day tasks such as accounts receivable (AR), accounts payable (AP), data entry, and document management while working closely with the Finance Manager. Although the primary focus will be on the VE brand, you'll also have the opportunity to provide cross-company finance support and contribute to the growth of our business. If you're ready to make an impact in a fast-paced environment, we'd love to have you on board!
Duties and Responsibilities
- Prepare and update draft invoices, including variations, and ensure all supporting documents (installation photos, serial numbers, job cards, etc.) are uploaded.
- Enter and process sales orders, credit notes, supplier invoices, and operational bills accurately.
- Cross-check and reconcile invoice and order data across platforms such as FieldPulse, HubSpot, Shopify, Xero and NetSuite.
- Monitor and follow up on customer payments, update payment records, and reconcile confirmations.
- Assist in processing customer refunds or cashbacks and ensure required documentation is complete.
- Maintain organized and accurate documentation for invoices, payments, supplier records, and finance files.
- Coordinate with customers and installers regarding invoices or payment confirmations.
- Use tools such as NetSuite, Xero, Excel, FieldPulse, HubSpot, and Asana to support daily finance operations.
- Assist in preparing preliminary month-end data, summaries, and reporting.
- Handle repetitive administrative and finance-related tasks to reduce the workload of the Financial Operations Manager.
- Perform other finance or administrative tasks assigned by the Finance Manager.
Qualification
- 2+ years of experience in a finance-related role, preferably in bookkeeping, accounts receivable/payable (AR/AP), or finance operations. Being a Certified Public Accountant is an advantage.
- Solid understanding of accounting fundamentals, journal entries, and transaction matching
- Hands-on experience with NetSuite or other cloud-based accounting software
- Strong skills in Excel, including VLOOKUP, filters, pivot tables, and reconciliations
- Familiarity with invoicing, credit notes, & payment tracking
- Comfortable working with financial documentation such as invoices, purchase orders, and bank statements
- Strong written & verbal English communication skills
- Detail-oriented, highly organized, and reliable with a problem-solving mindset
- Able to follow structured processes while working independently and remotely
Ideal Candidate
- Comes from a finance, bookkeeping, or accounting background
- Enjoys structured, data-driven tasks
- Is proactive, self-managed, and comfortable asking questions when unsure
- Interested in long-term growth in a cross-border finance team
