Position Summary:
The Accounts Receivable Finance Associate is responsible for ensuring accurate and timely billing, monitoring customer payments, reconciling accounts, and supporting overall financial operations. The role ensures that receivables are properly recorded, collected, and reported in accordance with company policies and financial standards.
Key Responsibilities:
1. Billing & Invoicing
- Prepare and issue accurate invoices to clients based on contracts, purchase orders, or service records.
- Ensure all billing documents are complete and properly approved before release.
- Maintain organized records of all invoices issued.
2. Collections & Monitoring
- Track and monitor outstanding receivables and follow up with clients for due and overdue payments.
- Coordinate with clients regarding billing concerns, discrepancies, or payment status.
- Maintain an updated AR aging report for management review.
3. Payment Recording & Reconciliation
- Record customer payments (cash, check, bank transfers) accurately in the system.
- Reconcile customer accounts and ensure that all payments are properly allocated.
- Investigate and resolve billing or payment discrepancies.
4. Reporting
- Prepare periodic AR reports, collection summaries, and aging analyses.
- Assist in month-end closing activities related to Accounts Receivable.
- Support financial audits by providing required AR documentation.
5. Customer Relations & Coordination
- Communicate professionally with clients to address billing questions and resolve concerns.
- Coordinate with the Sales, Operations, and other departments to ensure accurate billing and efficient collection processes.
6. Compliance & Process Improvement
- Ensure compliance with company policies, financial guidelines, and internal controls.
- Recommend improvements to AR processes to enhance accuracy and efficiency.
Qualifications:
- Bachelor's degree in Accountancy, Finance, Business Administration, or related field.
- At least 12 years of relevant experience in Accounts Receivable or general finance roles (fresh graduates may also be considered).
- Proficient in MS Excel and accounting/ERP systems.
- Strong attention to detail, accuracy, and organizational skills.
- Good communication and customer service skills.
- Ability to work under pressure and meet deadlines.
