To ensure that all liquidations are properly recorded, submitted on a timely manner, ensure the completeness of the supporting documents and company details in receipts/invoices. To monitor and prepare a monthly reconciliation of the Advances to Officers & Employees- OPEX, Cheque Undertaking and Credit Card.
Primary Duties & Responsibilities
- Receiving & checking of Liquidations from Advances to Officers& Employees for Credit Cards. Ensure all liquidations are complete before check payment to BDO
- Receiving & checking of Liquidations from Advances to Officers & Employees for Operating Expenses (OPEX). Preparing provisional receipt (PR) and deposit slips for cash returned by employees.
- Receiving & checking of Liquidations from Advances to Officers & Employees-Cheque Undertaking. Ensure all liquidations are supported with acknowledgement receipts
- Preparing of journal entries for liquidations of Cash Advances-Credit Cards, Cheque Undertaking & OPEX
- Reviewing Cash Advances of Resigned Employees (if there's any) before their respective Exit Clearance is signed by accounting, Finance Supervisor/Finance Manager
- Follow-up liquidations of Advances from Company Credit Card Account Holders & respective Employees with Cash Advances regularly on a monthly basis
- Reconciliation of GL balances of Adv. to Officers & Employees-Credit Card, Adv. to Officers & Employees- Operating Expenses and Adv. To Officers & Employees – Cheque Undertaking
- Receiving of O.R.s with charged slips to clients from assay test liquidations
- Preparing APVs for assay test expense/s chargeable to client/s.
- Generate monthly BDO credit card billings and sending to all cardholders
- Monitoring of auto charged utility transactions and online payment of certain utilities
- Process the increase in credit limit of Credit Card holder, change of billing email address and/or contact number, enrollment of new credit card request, deactivation of credit card and enrollment of utilities in auto-debit arrangement with BDO
- Checking of outstanding cash advance of employees for the cheque request.
- Assists in other AP recording functions i.e., Fund replenishments for FDA, OPEX and logistics
- Assists in Issuance of Expanded Withholding Tax Form (2307 Form) – analyzing and computing applicable withholding tax/es in every payment to supplier
- Filing of liquidation documents and other files.
- Ad hoc – any necessary or needed reports/records as requested by the immediate head
Qualifications Include
- BS Accountancy or any accounting-related course
- 6 months to 1 year of experience in general accounting
- MS Office proficiency, familiar with Netsuite or other ERP systems
- Must have very good communication skills both verbal and non-verbal
- Must have strong analytical skills
- Result-oriented individual, ready to work on tight deadlines
