The
Finance and Admin Coordinator plays a key role in maintaining the financial health and operational efficiency of the organization. The role involves managing finance and accounting activities, supporting administrative functions, and assisting in HR-related processes.
Key Responsibilities
Finance & Accounting Tasks
- Manage cash inflows/outflows, payables, and bank transactions
- Maintain accurate monthly records for financial statements
- Prepare payroll, salary releases, and payslips
- Handle billings, Statements of Account (SOAs), collections, and cash flow reports
- Process government payments (BIR, PhilHealth, SSS, Pag-IBIG)
- Manage Accounts Receivable/Accounts Payable, disbursements, petty cash, and sales data encoding
- Upload financial documents to QuickBooks and monitor loan offsets
Minimal Administrative Tasks
- Coordinate with the law firm for visa and SSP documents with the Bureau of Immigration
- Procure office supplies and manage inventory
- Handle document routing, business permit applications, and renewals
- Perform other administrative duties as assigned by management
Minimal HR Tasks
- Facilitate onboarding requirements for new hires
- Manage HMO and accident insurance coverage and renewals
- Oversee quitclaims, resignations, and employee clearance processes
Qualifications
- Bachelors degree in Accounting, Finance, Business Administration, or a related field
- Minimum of 2 years experience in finance and administrative functions
- Strong sense of integrity, honesty, and confidentiality in handling financial and employee data
- Familiarity with accounting systems (QuickBooks preferred) and government compliance processes
- Proficiency in Microsoft Excel and Google Sheets
- Excellent attention to detail, organization, and time management skills
- Good communication skills and ability to work independently and collaboratively
