Finance and Accounting Associate

JOB OVERVIEW:

Responsible for the timely and accurate processing of financial transaction and effective maintenance of the plant's books of accounts. Verifies validity of financial information and reconciles accounts. Ensures compliance with GAAP (Generally Accepted Accounting Principles) and gov't regulations. Prepares documentation for internal/external auditors. Initiates, recommends or provides solutions to non-conformances through designated channels

MAJOR PROCESSES

1. Transactions
2. Processing
3. Recording

INTERNAL AND EXTERNAL CUSTOMERS:

1. Management
2. All Departments
3. Employee's Dependents
4. Suppliers and Contractors
5. Statutory or Regulatory body like BIR/HDMF/SSS/PHIC
6. External/Internal Auditors
7. Affiliates

DUTIES AND RESPONSIBILITIES

Accounts Payable (AP) Staff Duties

1. Verify transaction information and obtain authorization of payment like approved Request for Payment form
2. Process and review employee reimbursements and liquidations
3. Process and record revolving fund disbursements summa
4. Record purchases and expenses in accounting software like SAP
5. Prepare Accounts Payable Voucher in SAP
6. Schedule payments of outstanding payables
7. Prepare Check Voucher in SAP
8. Monitor and review subsidiary ledgers in AP Module
9. Respond to inquiries from vendors/employees

Accounts Receivable (AR) Staff Duties

1. Prepare and issue Accounts Receivable (AR) Debit Memo for shared expenses account in SAP
2. Track invoices and collect customer payments
3. Record employee liquidations and issue Accounts Receivable (AR) Credit Memo
4. Monitor and manage employee advances and related party transactions in subsidiary ledgers in AR Module
5. Issue statement of accounts for outstanding accounts
6. Prepare Quarterly Intercompany Reconciliation
7. Generate Statement of Accounts for outstanding receivables

Other Staff Duties

1. Manage Petty Cash Fund
2. Scan documents and attachments to APV/CV and JV's.
3. Prepare Journal Vouchers for adjustments
4. Monitor finance and accounting activities.
5. Prepare audit requirements and documents.
6. Coordinate with government agencies i.e., BIR/NGCP/DOE/BOI
7. Assist in annual budget preparation
8. Comply with company policies, safety and security
9. Adhere to company Code of Conduct
10. Assist in the implementation of Alsons Conservation Program of F&A Department
11. Assist in the implementation of quality and productivity initiatives of F&A Department
12. Attend various meetings (scheduled/unscheduled) of F&A and other department
13. Perform other duties that may be assigned by superior

QUALIFICATION/EXPERIENCE

EDUCATION: Holds a Bachelor's Degree in Business Course major in Accounting

LICENSURE: Preferably Certified Public Accountant but not required

EXPERIENCE: Preferably one (1) year experience in general accounting

SKILLS:

• Working knowledge MS Office particularly in MS Excel, MS Word, MS PowerPoint
• Proficient in SAP Business One
• Detailed Oriented People skills
• Must possess high sense of integrity