Finance Analyst - Accounts Payable

The Accounts Payable Analyst will report to the Accounts Payable Team Lead and to the Accounting Manager and perform processing of payment requests to meet all the financial obligations of the organization under CCFI

The Accounts Payable Analyst is primarily responsible in reviewing, reconciling, and processing all payment requests received in an accurate, efficient, and timely manner. They are to ensure that CCF accurately and efficiently manages its outgoing payments to suppliers, vendors and employees while maintaining strong financial controls. This requires not only the basic principles and concepts of accounting but also understanding the nature, operation, and structure of the organization.

Ensures compliance to the church's operational policies, objectives and initiatives as directed by Finance Leadership.

The Accounts Payable Analyst will collaborate and work closely with the other Teams, Departments and Satellites to ensure timely resolution of issues and timely recording of Invoices.

• Understand the nature of requests or transactions, GL Accounts, and charges under different Business Units, Location, and Cost Centers
• Verify the validity and completeness of necessary supporting documents for processing of requests
• Verify the accuracy of all relevant data such as the Payee/Supplier, terms of payment, number of items, amounts, Mode of Payment, and other pertinent details
• Ensure Approvals is in accordance with the Organization's Approval Matrix
• Process Invoices for different Business Units in AP Module of Oracle System.
• Process Invoices through 3-way Matching (Purchase Order, Actual Goods/Service Receipt and Invoice)
• Review tax compliance and correct tax rate per transactions:

- Withholding taxes in purchases of goods or payment for services rendered

- Identification of VAT and Non-Vat Suppliers/Contractors

• Immediate escalation of Issues encountered during audit of invoices and immediate processing once issue is resolved.
• Prepare manual BIR 2307 for PDCs, Cash Advances, reimbursements and payment requests with multiple tax rates
• File or timely endorsements of hard copy documents to AP Team Leads or Disbursement Team
• Update Document Management tracker, monitoring files and PFRS 16 schedules.
• Respond to Vendor/requestor inquiries to resolve discrepancies in an amounts
• Prepare month-end and year-end closing journal entries such as:

- Adjustments

- Accruals

- Amortization

- Bank Charges

• Audit and Process of reimbursements through iExpense
• Provide necessary documents requested by internal, external audit and other government agencies
• Perform testing of transactions in Oracle Test Instance related to

-System updates

-Issue resolutions

-Deployment of new Business Unit

-Revision/update cross validation rule.

• Work with other teams, departments, and business units to ensure accurate and timely processing of payables.
• Act as support/back-up to other teams as needed
• Ensures excellent customer service is delivered to internal and external customers
• Other tasks as required by the AP Team Lead/Accounting Manager

Other Responsibilities:

• Participates in meetings of Finance Team

• Participates in general staff and congregational meetings or events as scheduled.

• Participates in trainings and equipping seminars to improve efficiency and communication skills

• Join collection team for tithe counting as requested, whenever possible

• Performs any other functions assigned by Team Lead and Accounting Manager

Minimum requirement for the candidate:

- Bachelors Degree in Accountancy or any Business-related course

Overall Experience:

• Has previous experience in Accounts Payable role

• Knowledgeable in Philippine Tax Regulations and basic accounting principles

• Familiar with ERP or other accounting system

• Proficient in the use of Microsoft Office (Excel, Word etc)

• Can also be a fresh graduate

Other Skills/Traits Requirement:

- Analytical and Attention to details

- Can work with minimum supervision

- Good communication

- Resourceful

- Ability to work collaboratively with teams