Finance & Operations Administrator

About Digital Pie

Digital Pie is a digital marketing and technology company based in New Zealand with an operations office in Angeles City. Our Philippines team supports a wide range of administrative, development, and marketing functions for our international clients.

Role Description

Digital Pie is looking for a Finance & Operations Administrator to join our team in our Angeles City office. This role is responsible for keeping the day-to-day financial and administrative operations of the business running smoothly.

You will work closely with management and oversee a Junior Administrator, helping ensure the company's financial records, invoicing, payroll, and administrative processes are accurate and well organized.

Key Responsibilities

Finance & Accounting

• Manage day-to-day financial records using QuickBooks (Philippines entity) and Xero (New Zealand entity)
• Issue client invoices and monitor outstanding payments
• Perform bank reconciliations
• Process payroll for Philippines staff
• Maintain organized and accurate financial records

Note: Annual financial statements and tax filings are handled by external accountants in both New Zealand and the Philippines.

Accounts Receivable

• Monitor outstanding invoices and follow up overdue payments
• Communicate with clients regarding payment issues
• Contact customers in New Zealand by phone when required to resolve late payments

Compliance & Administration

• Ensure the Philippines entity remains compliant with required filings and documentation
• Coordinate with the company's accountants when required
• Maintain financial and company records

Operations Support

• Ensure all billable services are invoiced correctly
• Assist with maintaining internal systems and administrative processes
• Support the day-to-day operations of the office

HR & Team Support

• Assist with recruitment including arranging interviews
• Ensure annual staff reviews are scheduled and completed
• Support general HR administration
• Supervise and assist our Junior Administrator

Requirements

• Mid to senior level experience in finance, accounting, or administration
• Experience with QuickBooks
• Experience with Xero (important)
• Experience managing payroll
• Strong organizational and administrative skills
• High level of IT literacy
• Ability to work independently and maintain accurate records

Salary: 50,000 PHP

Company Address: 6th Floor, eNtec 2, Teresita Ave. Corner Plaridel, Nepo Center, Sto. Rosario, Angeles City, Pampanga

Office Hours: 8:00 AM 5:00 PM (1 hour lunch break)