Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.
Purpose of the Position:
The Finance Administrator is responsible for invoicing clients accurately and in a timely fashion for work completed by the Service Division, liaising and problem-solving with external clients, and assisting Service Coordinators with other ad hoc tasks.
Job Responsibilities:
Operations & Administration
Invoicing Service Division clients;
Ensuring jobs are invoiced out in a timely manner (no longer than 30 days without invoice from completion of works);
Assist coordinators with any required activities;
Raising of Tasks;
Working on Programmed Preventative Maintenance Spreadsheet;
Requesting Purchase Orders from Clients;
Other reasonable duties as required.
Quality, Health, Safety & Environment
Comply with all Quality, Health, Safety and Environmental Policies and procedures relating to the companys operations.
Maintain a proactive approach to QHSE policy and guidelines and report all potential QHSE hazards and or breaches of policy;
Provide QHSE assistance with regards to the creation and distribution of project safety folders, JSEAs and other associated safety documentation; and
Adopting work practices that support Health and Safety and Environmental programs, and taking reasonable care for themselves and other peoples health and safety in the workplace.
Leadership, Teamwork & Communication
Encourage and participate in communication behaviours that keep employees connected to each other, up to date and engaged in the business;
Be a role model by demonstrating behaviour that is consistent with our Company values;
Be open and willing to adapt to changes regarding processes, procedures and technologies; and
Identify and participate in improvement initiatives that will enhance the profitability, growth and sustainability of the company.
Mandatory Knowledge & Experience
Knowledge and understanding of administration and accounts processes,
Knowledge of quality assistance processes related to administration,
Intermediate knowledge of Microsoft Office
General administration experience.
Preferred Knowledge & Experience
Arofl
Excel
Microsoft Office
Strong literacy, numeracy and general computer skills,
Ability to schedule own time and activities and operate under minimal supervision;
Ability to identify inefficiencies, problem solve and proactively propose solutions,
Ability to work to business timelines around month end,
Ability to work with client communication specifications,
High level of attention to detail and accuracy,
Professional and courteous telephone manner,
Ability to learn new systems and processes.
Competencies
Demonstrate a strong work ethic and attitudes and values compatible with the company's values, specifically building great relationships through:
Being a part of our customers future
Delivering on our commitments
Creating our own future
Actively being part of valuing and developing our people
Shore Xtra Perks
Day 1 HMO Coverage
Attendance Bonus Get a chance to earn 5,000 every pay run for consistent, perfect attendance.
Fixed Weekends Off Enjoy a guaranteed work-life balance with Saturdays and Sundays off.
Unlimited Barista Coffee all shift long
Free Parking & Shuttle
Premium Game Lounge Relax and recharge in our dedicated on-site recreational zone
Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day: Photography Club, Dance Club, Fitness Club, Book Club, Music Club
Engaging Monthly Events Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards
Referral Incentives Get rewarded for bringing top talent to the team via our referral program.
Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays
