Finance & Admin Executive

Please note that this role is a contract-based remote position.

About Us

Verz Design Pte Ltd is a leading web design and digital marketing agency in Singapore. We help SMEs and growing brands build high-performing websites and drive measurable results through SEO, paid media, social media, and integrated marketing strategies.

Job Summary

We are looking for a detail-oriented and proactive Finance and Admin Executive to support our day-to-day financial operations and administrative functions. This role plays a key part in ensuring smooth internal processes, accurate financial reporting, and efficient office management to support the company's overall growth.

Responsibilities:

1. Financial Operations & Xero Management

• Sales Cycle: Generate professional quotations, tax invoices, and credit notes within Xero.
• Purchasing & Payables: Process vendor invoices, match them against Purchase Orders (POs), and prepare payment batches for management approval.
• Bookkeeping Support: Perform digital sorting and preparation of receipts/invoices; ensure all data entry is accurate for our external accounting firm.
• Liaison: Act as the internal bridge between the company and our external bookkeeping firm to ensure timely monthly closings.

2. Financial Analysis & Management Reporting

1. Data Analysis: Utilize Advanced Excel to analyze business growth, project profitability, and departmental spending.
2. Presentation: Design and generate professional PowerPoint decks for monthly management meetings, visualizing financial trends and business KPIs.
3. Growth Tracking: Monitor and report on Year-on-Year (YoY) and Month-on-Month (MoM) performance.

3. General Administration & HR Duties

• Correspondence: Manage professional email communication and handle the sorting/filing of digital documents.
• Meeting Coordination: Organize online meetings and coordinate facility bookings or internal schedules as required.
• HR Support: Assist with basic HR administrative tasks, such as maintaining employee records and supporting payroll data preparation.
• Ad-hoc Support: Perform other administrative duties as assigned by the Singapore leadership team.

Qualifications:

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 1-2 years of experience in finance, accounting, or administrative roles.
• Proficiency in Xero or similar accounting software is preferred.
• Strong working knowledge of Microsoft Excel (e.g., formulas, pivot tables) and PowerPoint for reporting and presentations.
• Basic understanding of financial processes, including invoicing, accounts payable/receivable, and bookkeeping practices.
• Strong attention to detail with good organisational and time management skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Good communication skills, with the ability to liaise with internal teams and external vendors.
• Proactive, reliable, and able to multitask in a fast-paced environment.

Why Join Us:

1. Work in a dynamic and collaborative agency environment.
2. Exposure to multi-channel marketing across different industries and client types.
3. Opportunity to contribute to both client success and Verz Design's own growth.
4. Career development opportunities and skill growth.
5. Contribute to the success of a leading web design and digital marketing agency in Singapore.

To apply, please send your resume and a cover letter outlining your relevant experience and why you are the ideal candidate for this role to [Confidential Information].