Finance Admin Assistant Permanent WFH
Finance Admin Assistant Permanent WFH
Intelligent Technical SolutionsEarly Applicant
- Posted 10 days ago
- Be among the first 10 applicants
Job Description
Job Description
The Finance Admin Assistant keeps Intelligent Technical Solutions compliant and its finance administration running smoothly. This role supports multi-state sales tax, commission processing, accounts payable, business licenses, entity filings, insurance, and lease records. Because the work is compliance based, accuracy matters on every filing, payment and record, and new sales tax nexus obligations call for careful, independent research. The ideal candidate is a highly motivated, detail-oriented self-starter who finds work without being told, holds themselves to a high standard, and is always looking for a better way to get the work done.
Job Responsibilities
Prepare, file and pay sales tax returns across multiple states and local jurisdictions (including IL, MI, NV, WA, AZ, FL, TX, CA and San Francisco) accurately and on time
Research nexus, registration, rates and product taxability when the company reaches a new sales tax nexus, and set up tax codes for clients in ConnectWise
Support use tax, B&O tax and personal property tax compliance, including assessments and payments
Process monthly commissions for Client Success, Outside Sales, employees, third parties and channel partners, including QuoteWerks MRR/NRR conversions and paid invoice data pulls
Support accounts payable processing in Sage Intacct, including bill entry, vendor setup and refunds
Maintain business license and permit registrations and renewals, and prepare business filings and entity documentation through the CSC portal
Track leases, utilities, insurance policies and certificate of insurance (COI) requests, and monitor renewal and 90-day notice deadlines
Work the Finance Admin service board, triaging and resolving tickets within agreed turnaround times
Keep trackers, the filing calendar and the Finance Admin Reference Guide accurate and up to date
Find work without being assigned it, and suggest or build improvements to Finance Admin processes
Job Qualifications
Bachelor's degree in Accounting, Finance or a related field preferred
1-2 year of accounting, tax or compliance experience required; US sales tax experience preferred
Strong attention to detail and a high personal standard for accuracy, since the work is compliance based
Strong research skills, with the ability to find, read and apply state tax rules and official guidance on your own
Highly motivated self-starter who finds work without being told and looks for ways to improve processes
Strong Excel skills (lookups, pivot tables, reconciliations)
Clear written and verbal English communication skills
Reliable high-speed internet required
Dual-monitor workstation preferred
Preferred Qualifications
Experience with US multi-state sales tax filing or nexus research
Background in a managed services provider (MSP) or IT services company
Experience using AI tools to speed up research and documentation
Tools & Technology Used
Sage Intacct
ConnectWise Manage
QuoteWerks
US Based State and local tax department portals
Microsoft 365, including advanced Excel
Job Requirements
A Home Office Set Up That Meets The Following
Computer: A working computer with a minimum of 8GB RAM and one of the following:
Windows 11 with an Intel i5 or i7 (8th generation or newer), or
AMD Ryzen 5 or 7 (2000 series or newer), or
macOS 12 or newer.
Internet: Stable internet connection with at least 25 Mbps download and upload speeds.
Audio Equipment: A quality headset with a noise-cancellation feature for meetings.
Mobile Device: A smartphone capable of installing the Microsoft Authenticator app.
Webcam: An HD webcam for video calls.
2nd Monitor
UPS (Uninterruptible Power Supply) if using a desktop (Not needed if using a laptop)
A very strong cultural fit the ITS way (Our core values will be discussed during the interview)
Excellent command of the English language both spoken and written
Able to work full time 40 hours a week - 10:00AM to 7:00PM, Pacific Standard Time (PST) from Monday to Friday.
Able to pass our online behavior and cognitive assessments.
Able to provide NBI Clearance (for PH applicants).
Compensation
Pay rate starts at
Php 43,400.00
and may vary by experience and location.
Benefits
Comprehensive Health Plans / HMO (Employee & Dependent/s)
Life Insurance
Flexible Benefit Reimbursement (Dental/Vision/Mental Health/Wellness/Government Contributions)
Paid Time Off (starts at 15 days per year)
Maternity/Paternity Leave
Paid US Holiday
Night Shift Bonus
Salary Advancement/Loan
Health & Wellness Program
Company-paid training and certification
The Finance Admin Assistant keeps Intelligent Technical Solutions compliant and its finance administration running smoothly. This role supports multi-state sales tax, commission processing, accounts payable, business licenses, entity filings, insurance, and lease records. Because the work is compliance based, accuracy matters on every filing, payment and record, and new sales tax nexus obligations call for careful, independent research. The ideal candidate is a highly motivated, detail-oriented self-starter who finds work without being told, holds themselves to a high standard, and is always looking for a better way to get the work done.
Job Responsibilities
Prepare, file and pay sales tax returns across multiple states and local jurisdictions (including IL, MI, NV, WA, AZ, FL, TX, CA and San Francisco) accurately and on time
Research nexus, registration, rates and product taxability when the company reaches a new sales tax nexus, and set up tax codes for clients in ConnectWise
Support use tax, B&O tax and personal property tax compliance, including assessments and payments
Process monthly commissions for Client Success, Outside Sales, employees, third parties and channel partners, including QuoteWerks MRR/NRR conversions and paid invoice data pulls
Support accounts payable processing in Sage Intacct, including bill entry, vendor setup and refunds
Maintain business license and permit registrations and renewals, and prepare business filings and entity documentation through the CSC portal
Track leases, utilities, insurance policies and certificate of insurance (COI) requests, and monitor renewal and 90-day notice deadlines
Work the Finance Admin service board, triaging and resolving tickets within agreed turnaround times
Keep trackers, the filing calendar and the Finance Admin Reference Guide accurate and up to date
Find work without being assigned it, and suggest or build improvements to Finance Admin processes
Job Qualifications
Bachelor's degree in Accounting, Finance or a related field preferred
1-2 year of accounting, tax or compliance experience required; US sales tax experience preferred
Strong attention to detail and a high personal standard for accuracy, since the work is compliance based
Strong research skills, with the ability to find, read and apply state tax rules and official guidance on your own
Highly motivated self-starter who finds work without being told and looks for ways to improve processes
Strong Excel skills (lookups, pivot tables, reconciliations)
Clear written and verbal English communication skills
Reliable high-speed internet required
Dual-monitor workstation preferred
Preferred Qualifications
Experience with US multi-state sales tax filing or nexus research
Background in a managed services provider (MSP) or IT services company
Experience using AI tools to speed up research and documentation
Tools & Technology Used
Sage Intacct
ConnectWise Manage
QuoteWerks
US Based State and local tax department portals
Microsoft 365, including advanced Excel
Job Requirements
A Home Office Set Up That Meets The Following
Computer: A working computer with a minimum of 8GB RAM and one of the following:
Windows 11 with an Intel i5 or i7 (8th generation or newer), or
AMD Ryzen 5 or 7 (2000 series or newer), or
macOS 12 or newer.
Internet: Stable internet connection with at least 25 Mbps download and upload speeds.
Audio Equipment: A quality headset with a noise-cancellation feature for meetings.
Mobile Device: A smartphone capable of installing the Microsoft Authenticator app.
Webcam: An HD webcam for video calls.
2nd Monitor
UPS (Uninterruptible Power Supply) if using a desktop (Not needed if using a laptop)
A very strong cultural fit the ITS way (Our core values will be discussed during the interview)
Excellent command of the English language both spoken and written
Able to work full time 40 hours a week - 10:00AM to 7:00PM, Pacific Standard Time (PST) from Monday to Friday.
Able to pass our online behavior and cognitive assessments.
Able to provide NBI Clearance (for PH applicants).
Compensation
Pay rate starts at
Php 43,400.00
and may vary by experience and location.
Benefits
Comprehensive Health Plans / HMO (Employee & Dependent/s)
Life Insurance
Flexible Benefit Reimbursement (Dental/Vision/Mental Health/Wellness/Government Contributions)
Paid Time Off (starts at 15 days per year)
Maternity/Paternity Leave
Paid US Holiday
Night Shift Bonus
Salary Advancement/Loan
Health & Wellness Program
Company-paid training and certification
More Info
Key Skills
About Company