We are looking for a highly organized, detail-oriented, and proactive Field Operations Documentation Officer to join our Land Acquisition team. This role serves as the administrative and documentation backbone of our field operations by ensuring that all property records, landowner documentation, schedules, reports, and project files are accurate, organized, and up to date.
The ideal candidate thrives in a fast-paced environment, enjoys coordinating with multiple stakeholders, and has strong administrative and documentation management skills.
Key Responsibilities:
- Coordinate and manage field schedules, appointments, and meetings for the Field Operations Team.
- Prepare meeting agendas and accurately document minutes from meetings with landowners, brokers, and other stakeholders.
- Draft and manage correspondence, including emails, letters, memoranda, and official documents.
- Assist in preparing field operation reports, project updates, training materials, and performance assessments.
- Develop, organize, and maintain both physical and digital filing systems for land acquisition documents.
- Manage and maintain records of property briefs, maps, plotting files, landowner information, and other project documentation.
- Monitor document completeness, ensure proper version control, and maintain confidentiality of sensitive records.
Qualifications:
- Bachelor's degree in Business Administration, Office Administration, Management, Real Estate Management, or any related field.
- At least 2 years of experience in administrative support, documentation, project coordination, or related roles.
- Experience in land acquisition, real estate, construction, infrastructure, utilities, telecommunications, or renewable energy is an advantage.
- Experience coordinating with government agencies is preferred.
Required Skills:
- Strong organizational and documentation management skills
- Excellent written and verbal communication
- High attention to detail and accuracy
- Ability to prioritize multiple tasks and meet deadlines
- Strong coordination and stakeholder management skills
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Workspace
- Experience with document management systems is an advantage
- Basic knowledge of property documents, maps, or GIS is a plus
