Job Overview
Work with operations and other cross functional teams to deliver a wide range of facilities and admin functions. The duty is to primarily ensure readiness and general upkeep of the assigned facilities.
Manages facilities operations including developing, implementing and overseeing a holistic preventative maintenance program.
Key Responsibilities And Accountabilities
- Ensures that the defined target KRA-KPI of the services such as Housekeeping, Office Supplies, Concessionaire are monitored on a monthly basis and reported to the Facilities and Admin Manager
- Perform daily physical site rounds to ensure that Facilities and Admin processes and standards are adhered to
- Supervises the work of facilities and admin associates; verifies scheduled assignments; monitors timekeeping and attendance and acts on requests for time off; monitors and evaluates employee performance; coordinates and carries out training for new staff and refresher training for existing staff; provides day-to-day guidance on safe work practices in
conformance with the company's environmental policies and standards.
- Ensure that the Security services are aligned based on the company's security standard.
- Report and follow up any request and complaints from the end-user to the Building Management Office
- Implement, enforce and make recommendations for house rules, policies, and procedures
- Ensures that the Department's expense tracker is validated and updated
- Contribute to sustainable development initiatives.
- Assist the Facilities and Admin Manager in sourcing and coordinating with different vendors in
providing the cost-benefit analysis and cost comparison for vendors.
- Ensures that all contracts entered with third party Facilities vendors are updated; Monitors vendor performance by auditing third party service providers on the quality of their deliverables
- Assist in the day-to-day activities assigned by the Facilities and Admin Manager
- Monitors fit outs, renovation or construction on existing office spaces as well as sites for future expansion
- Ensures that all facilities equipment undergoes timely Preventive Maintenance
- Create and/or analyse Department Monthly Reports, Office Supplies Utilization report etc.
- Ensures adherence to the Asset Management Policy through record keeping and asset tracking.
- Ensures that proper asset documentations are in place (i.e. gate pass and work permits)
- Responding appropriately to emergencies or urgent issues as they arise.
- Assist in liaising with PEZA and Local Government Unit on statutory requirements.
Qualifications
- At least 2 years of Facilities Supervisor experience
- Preferably with BPO experience
- Must be a Licensed Engineer either Mechanical or Electrical
- Amenable to work in Eastwood, Quezon City
