Facilities Specialist

A Facilities Management Specialist will be responsible for:

• Setting-up filing records for all documentation and correspondence relating to the operations, maintenance, and management of the Facilities.
• Proposing medium-term and long-term program for the Facilities operations, equipment, facilities upkeep and improvements.
• Validating utilities consumption and assess variances and conduct inventory management.
• Keeping track of requests for consumables and spare parts necessary for facilities operations to be used for prompt maintenance.
• Identifying improvements to minimize obsolescence and realize cost saving.
• Conduct regular inspections, implementing safety procedures, and responding to site incidents.
• Provide necessary support and assistance with event management such as event set up, sound system set up etc.
• Prepare operating and capital expense budget related to facilities management, monitor implementation of the budget, and validate cost effectiveness of each item within the budget.
• Management of gate passes for items for delivery and pull-out (Ingress and egress of items) and Contract of lease and Parking rental management.
• Assisting in supervising equipment operations and technical services in the Facilities, including but not limited to air conditioning, UPS, fire suppression and fire safety equipment, CCTV, server room, plumbing, mechanical and electrical systems.
• Monitoring and providing feedback in evaluating implementation of planned preventive maintenance programs for the facilities and equipment.
• Providing timely incident report and daily, weekly and monthly report of facilities operations
• Updating policies related to facilities management: Security program, Safety and Health program
• Facilitating bank asset tagging and disposal
• Organizing drills for BFP and DOLE compliance.

Requirements:

• Graduate of Bachelor's degree in Engineering or relevant courses
• At least 3 years of relevant experience in facilities management and Occupational Safety and Health regulatory compliance items such as, but not limited to, mandatory reports, training & certification
• Proficient in verbal and written communication skills
• Must be adaptable and flexible to handle various responsibilities
• Excellent problem solving skills