Manage daily operations of the facilities including HVAC, electrical, plumbing, and security systems.
Oversee the maintenance and repair of all company facilities, ensuring that they are safe, operational, and compliant with relevant regulations. (i.e. ISO, SOC2 Type2, DOLE, etc)
Coordinate with external contractors and service providers for specialized maintenance and repair work.
Implement and monitor preventive maintenance programs to reduce downtime and prolong the life of facility assets.
Manage the disposal of obsolete or damaged office furniture, equipment and other assets assigned to Admin.
Support space planning, office moves, and facility upgrades.
Supervise facility management staff / third party personnel, providing guidance and support to ensure good performance and delivery of the required services.
Safety and Compliance:
Ensure all facilities comply with health, safety, and environmental regulations such as but not limited to OSH (Occupational Safety and Health) and ISO, SOC2 Type2 standards.
Conduct regular safety inspections and audits, and implement corrective actions as needed.
Budget Management:
Manage the facility maintenance budget, ensuring cost-effective operations.
Inventory Control:
Manage inventory of office assets, supplies and equipment to ensure that necessary items are available while minimizing excess inventory.
Conduct regular inventory audits and implement inventory control procedures.
Contract/Vendor Management (Thirty Party Personnel, Facilities & Supplies, Travel and Mobilization):
Develop and maintain relationships with key suppliers and vendors.
Manage evaluation of supplier/vendor performance and take corrective action as needed to ensure high-quality and reliable service/supply.
Maintain a database of suppliers and vendors for future and existing reference.
Ensures compliance of suppliers/vendors to Vendor Accreditation requirements.
Contract Management (Thirty Party Personnel, Facilities & Supplies, Travel and Mobilization):
Review and negotiate terms and conditions of contracts with suppliers and service providers.
Review, and manage contracts to ensure compliance with company policies and legal requirements.
Monitor vendor performance and ensure that all parties fulfill their contractual obligations.
Ensure all contracts and policies comply with ISO standards and relevant legal regulations.
Maintain comprehensive records of all contracts and policies and related documentation.
Address and resolve any contract-related issues or disputes in a timely manner.
Executive Assistance
Manages CEO schedule, arranging meetings and travel, handling confidential information and serving as a liaison between the executive and internal or external stakeholders.
Travel Arrangement/Mobilization
Oversees and executes end-to-end travel arrangements for employees and executives, including flight bookings, accommodations, transportation, visa processing and travel insurance.
Ensures all travel needs are met efficiently, cost-effectively, and in compliance with company policies and budget guidelines.
Coordinates with internal stakeholders and external providers to deliver a smooth and hassle-free travel experience.
Minimum Qualifications
Education – Minimum of 5 years of experience in facility management and/or purchasing, with at least 2 years in a supervisory role.
Experience in negotiating contracts and managing supplier relationships.
Knowledge and Skills
Knowledge of ISO standards and OSH regulations relevant to Facility and Asset Management.
