Facilities Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Summary

The Facilities Coordinator is responsible for supporting the day-to-day operations, maintenance, and administration of the organization's facilities. This role ensures that the workplace remains safe, functional, compliant, and wellmaintained by coordinating repairs, managing vendors, handling office services, and assisting with facility-related projects.

Key Responsibilities

1. Facility Operations & Maintenance

• Coordinate and monitor daily facility operations, including building maintenance, repairs, and inspections.

• Log, track, and follow up on maintenance work orders to ensure timely completion.

• Conduct routine walkthroughs to identify facility issues such as electrical problems, plumbing concerns, HVAC irregularities, and safety hazards.

2. Vendor & Contractor Management

• Serve as primary point of contact for contractors, service providers, and building management.

• Schedule and supervise vendor visits for preventive maintenance, repairs, and installations.

• Review vendor invoices and ensure completion of service before processing payments.

3. Workplace Health & Safety

• Assist in the implementation of health, safety, and security protocols.

• Ensure compliance with building, safety, and environmental regulations.

• Coordinate fire drills, safety inspections, and emergency preparedness activities.

4. Office Services & Space Management

• Oversee office utilities, equipment, furniture, and supplies.

• Support seating plans, office moves, and workspace allocation.

• Manage access badges, visitor logs, parking assignments, and security passes.

5. Administrative & Reporting Tasks

• Maintain facility records, contracts, and asset inventories.

• Prepare reports on maintenance activities, vendor performance, and facility expenses.

• Assist with budgeting, procurement, and contract renewals.

6. Project Support

• Support the planning and execution of facility upgrades, office renovations, and improvement projects.

• Coordinate logistics, schedules, and communication among stakeholders.

Qualifications

Education & Experience

• Bachelor's degree in Facilities Management, Business Administration, Engineering, or related field (preferred but not required).

• 1-3 years of experience in facilities coordination, property management, or administrative support.

Skills & Competencies

• Strong organizational and multitasking skills.

• Excellent communication and vendorcoordination abilities.

• Basic knowledge of building systems (HVAC, electrical, plumbing).

• Ability to troubleshoot facility-related issues.

• Proficiency with MS Office tools and work-order systems.

• Customerfocused mindset and strong attention to detail.

Core Competencies

• Problemsolving and analytical thinking

• Initiative and proactive work approach

• Adaptability in a fastpaced environment

• Team collaboration

• Strong sense of responsibility and urgency

Location:

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page I want to work for JLL.