Facilities Coordinator

Job Description

Facilities Coordinator

Role Overview

The Facilities Coordinator provides onsite support and acts as a key partner to Facilities Management in ensuring smooth day-to-day operations. This role is responsible for maintaining building standards, supporting administrative functions, and ensuring client satisfaction through efficient coordination of services and vendors.

Key Responsibilities

• Onsite Facilities Support
• Support Facilities Management in all facilities-related operations and activities.
• Conduct routine site inspections to ensure building systems, processes, and best practices are effectively implemented and maintained.
• Identify opportunities for process improvement and cost savings, and provide recommendations to enhance efficiency.
• Assist in monitoring and achieving key performance indicators (KPIs) and service level agreements (SLAs).
• Administrative & Front Desk Support
• Provide administrative support to the facilities team, including documentation and reporting.
• Perform front desk duties such as handling inquiries, managing visitor access, and coordinating appointments.
• Assist in overseeing basic housekeeping and ensuring workplace cleanliness and organization.
• Client & Vendor Coordination
• Work closely with clients, suppliers, and vendors onsite to address facility-related concerns and requirements.
• Support procurement processes, including sourcing and coordinating vendors and service providers when required.
• Ensure clear communication and coordination between stakeholders (e.g., client, JLL admin, vendors).
• Health, Safety & Risk Management
• Ensure compliance with workplace safety standards and procedures.
• Help implement and maintain health and safety programs to ensure a safe working environment.
• Support risk management initiatives, including:
• Disaster recovery plans
• Business continuity planning
• Follow established escalation and incident reporting procedures.
• Ensure adherence to company policies, guidelines, and compliance standards.
  
  

Key Skills & Competencies

• Strong organizational and coordination skills
• Attention to detail and proactive problem-solving
• Good communication and stakeholder management abilities
• Basic knowledge of facilities management and safety practices
• Ability to manage multiple tasks and prioritize effectively