Position Summary
The Facilities Coordinator is responsible for supporting the day-to-day operations, maintenance, and administration of the organization's facilities. This role ensures that the workplace remains safe, functional, compliant, and well‑maintained by coordinating repairs, managing vendors, handling office services, and assisting with facility-related projects.
Key Responsibilities
- Facility Operations & Maintenance
- Coordinate and monitor daily facility operations, including building maintenance, repairs, and inspections.
- Log, track, and follow up on maintenance work orders to ensure timely completion.
- Conduct routine walkthroughs to identify facility issues such as electrical problems, plumbing concerns, HVAC irregularities, and safety hazards.
- Vendor & Contractor Management
- Serve as primary point of contact for contractors, service providers, and building management.
- Schedule and supervise vendor visits for preventive maintenance, repairs, and installations.
- Review vendor invoices and ensure completion of service before processing payments.
- Workplace Health & Safety
- Assist in the implementation of health, safety, and security protocols.
- Ensure compliance with building, safety, and environmental regulations.
- Coordinate fire drills, safety inspections, and emergency preparedness activities.
- Office Services & Space Management
- Oversee office utilities, equipment, furniture, and supplies.
- Support seating plans, office moves, and workspace allocation.
- Manage access badges, visitor logs, parking assignments, and security passes.
- Administrative & Reporting Tasks
- Maintain facility records, contracts, and asset inventories.
- Prepare reports on maintenance activities, vendor performance, and facility expenses.
- Assist with budgeting, procurement, and contract renewals.
- Project Support
- Support the planning and execution of facility upgrades, office renovations, and improvement projects.
- Coordinate logistics, schedules, and communication among stakeholders.
Qualifications
Education & Experience
- Bachelor's degree in Facilities Management, Business Administration, Engineering, or related field (preferred but not required).
- 1–3 years of experience in facilities coordination, property management, or administrative support.
Skills & Competencies
- Strong organizational and multitasking skills.
- Excellent communication and vendor‑coordination abilities.
- Basic knowledge of building systems (HVAC, electrical, plumbing).
- Ability to troubleshoot facility-related issues.
- Proficiency with MS Office tools and work-order systems.
- Customer‑focused mindset and strong attention to detail.
Core Competencies
- Problem‑solving and analytical thinking
- Initiative and proactive work approach
- Adaptability in a fast‑paced environment
- Team collaboration
- Strong sense of responsibility and urgency
