Facilities Assistant

Join Our Team at Lean Solutions Group (LSG)!

Lean Solutions Group (LSG) is a next-generation solutions provider combining AI-driven automation, industry expertise, and tech-powered talent. Built in the demanding Supply Chain sector, our model now supports 600+ clients across multiple industries, powered by 10,000+ employees in five countries. We help businesses achieve immediate efficiency, long-term resilience, and scalable growth by integrating intelligent technology, optimized processes, and high-performance teams.

At LSG, we believe in your talent and your potential. Join a multicultural, people-first environment where you can grow, sharpen your skills, and unlock new career opportunities. Here, every day brings fresh challenges, collaboration, and purpose.

Our Mission: Transform business challenges into lasting success through purpose-built teams, technology, and expertise.

Our Vision: A world where people, empowered by technology, turn any challenge into a catalyst for growth.

Job Purpose

The Facilities Assistant is responsible for overseeing and coordinating all building maintenance activities across assigned sites. This includes managing preventive and corrective maintenance work, tracking work orders, and ensuring timely completion of repairs in collaboration with vendors, technicians, and site management teams. The role also involves maintaining accurate records in a CMMS (Building Engines), supporting compliance with safety and building regulations, and assisting in procurement through purchase requests for approved maintenance work.

Main Responsibilities

• Coordinate all building maintenance activities, including preventive and corrective work, in close collaboration with site management teams
• Schedule, track, and prioritize maintenance work orders
• Communicate and coordinate with maintenance contractors, technicians, and service providers
• Assist in implementing and monitoring preventive maintenance programs
• Ensure compliance with safety standards, building codes, and regulatory requirements (as provided by OnTrac)
• Maintain accurate maintenance records, logs, and asset documentation, including updates in Building Engines (BE)
• Support procurement by submitting purchase requests for approved proposals and quotations

Day-to-Day Tasks

• Review, assign, and monitor maintenance requests through a CMMS or ticketing system (e.g., Building Engines)
• Coordinate repairs and follow up to ensure timely completion
• Liaise with vendors for scheduling and service execution
• Request and manage purchase orders (POs) for approved quotes and ensure vendors receive copies
• Update maintenance logs, tickets, and documentation in the system
• Source and onboard vendors as needed

Required Skills & Experience

Skills:

• Working knowledge of building systems (HVAC, electrical, plumbing, mechanical)
• Strong organizational and coordination skills
• Problem-solving and troubleshooting abilities
• Understanding of preventive maintenance and asset lifecycle management
• Familiarity with CMMS platforms (Building Engines preferred)
• Effective communication skills for cross-functional coordination
• Strong attention to detail, especially in safety and compliance

Experience:

• At least 2 years of experience in facilities maintenance, building operations, or a related field
• Experience coordinating maintenance programs and repair work
• Experience working with contractors and service providers
• Knowledge of safety regulations (e.g., OSHA standards)
• Experience in commercial or industrial facilities is an advantage