Position: Facilities Assistant
Department: Facilities
Overview:
Manages all administrative functions at the front desk area (including, but not limited to, headset and locker issuance) and serves as the front liner of Facilities Dept.
- Receives and routes incoming calls to respective team members and departments in the company, ensuring that all calls are handled in a courteous, efficient, and expedient manner.
- Manages document logistics.
- Manages the online tool for reservations on common meeting areas (i.e. Board Room, Small Meeting Rooms, Conference Rooms, Pantries, Lounges, etc.) and coordinates with other internal departments to ensure that equipments in common meeting areas are in good condition.
- Manages and monitors headset and locker issuance and other administrative functions.
- Maintains site facilities directory.
- Sends out communication and coordinates with proper authorities in cases of emergency situations.
Required Skills and Qualifications:
- Preferably a Bachelor's Degree or Certificate Course graduate.
- Open to College Fresh Graduates of any courses.
- Experience in administration, receptionist, or customer-facing roles is an advantage.
- Knowledgeable in Microsoft Office applications.
- Systematic, highly organized, and detail-oriented.
- Strong time management and project coordination skills.
- Excellent written and verbal English communication skills.
- Ability to work in a fast-paced and collaborative environment.
