Position Title: Facilities and Administrative Associate
Department/Campaign: Facilities and Client Services
Position Location: BGC, Taguig
Responsible For
- Facilities and Administrative works
Main Activities and Responsibilities
- Ensure accurate and timely monitoring of Supplies Purchase requests on a monthly basis through
the Standard supplies trackers. Supplies are: -Cleaning -Pantry -Office 2. Monitor and analyze
monthly consumption trends to ensure that there is no wastage, theft, and overage. Practice first in
and first out to avoid expiration.
- Uptime requirements for each facility/site. Prompt and accurate submission of RFP
- Ensure RFP accuracy and prompt submission to Finance to avoid penalties, delivery delays and
service stoppage, RFP processing shall be started 3days prior to receipt of Invoices. Vendor
invoices are: Semi-monthly basis -Housekeeping -Security And other vendors that need to be paid
monthly such as but are not limited to: -Pest control -Drinking water -Hygiene vendors –Laundry
- Manage Housekeeping Task and their monthly schedule
- Site visit probe Wilcon, GSC, Curve, and MDC sites if they have a concern.
- Monthly Inventory cleaning and coffee supplies
- Assist Man com Meeting
Core Competencies
- Self-Awareness
- Self-Management
- Analysis & Problem Solving
- Creativity
- Values & Ethics
Key Skills And Capabilities
- Able to identify and separate out the key components of problems and situations. Able to
manipulate and interpret information from a range of sources, to spot patterns and trends in
information and to deduce cause and effect from this. Can generate a range of creative
solutions, evaluate them and choose the most appropriate option.
- Able to pick up and assimilate relevant information quickly and easily. Learns new tasks
rapidly. Responds swiftly and appropriately.
- Actively participates in team. Encourages co-operation. Aware of the needs of others and
responds flexibly. Shares information and supports other team members. Can get things done
through others and set realistic objectives. Seeks opportunities to develop others. Priorities
team goals over individual goals.
- Takes balanced view of situations incorporating different perspectives. Seeks alternative
Position Description
Position Description – [xx] (xx 2023)
viewpoints. Recognizes priorities, weighs up different options and evaluates risks. Reaches
logical conclusions and decides on appropriate plan of action. Evaluates previous judgments in
order to improve.
- Has the ability to recognize information needs and identify and utilize appropriate information
sources. Persists in seeking information and adopts a variety of strategies. Questions, checks
and evaluates information and sources. Pays attention to details.
Qualifications And Typical Experience
- Coordinate with the management of (ECEA) for the mobile van parking needed by the HR for APE
- Knowledgeable/expertise for Admin works
- Handle the vendor cost comparison
- Process all items needed for the new site(Purchase request)
- Manage the housekeeping services
- Coordinate to the vendors
- Process the needed for the new vendors (documents needed to submit to finance for the vendor
accreditation)
- Resolve any minor issues
- Process the OSRF Office Supplies Request Form ( any changes with the cost will update the OSRF and
share it to the team)
- Ensure that supplies for the Eastwood site is sufficient (Cleaning and Coffee supplies)
- Handle task with deadline
