Facilities and Admin Officer

Position: Fleet and Travel Officer
Location: 1880 Eastwood Libis Quezon City
Work setup & shift: Oniste/Dayshift

Why join MicroSourcing

Job Description

The Fleet and Travel Officer works closely with operations and cross-functional teams to manage and support the company's fleet and corporate travel requirements. The role primarily ensures the availability, safety, compliance, and cost-efficient use of company vehicles and travel services, while maintaining accurate records and adhering to company policies and regulatory standards.
Key Responsibilities and Accountabilities

• Manage and monitor fleet operations to ensure vehicle readiness, safety, cleanliness, and overall upkeep at all times.
• Develop, implement, and oversee a preventive maintenance program for company vehicles, ensuring timely servicing, repairs, registration, and insurance renewals.
• Track and monitor fleet-related KRAs and KPIs (e.g., vehicle utilization, maintenance costs, fuel consumption) and submit regular reports to the Admin or Operations Manager.
• Conduct regular physical inspections of company vehicles to ensure compliance with safety standards and company policies.
• Coordinate with drivers, service providers, and vendors regarding vehicle assignments, schedules, repairs, and maintenance requirements.
• Supervise and monitor fleet-related personnel or drivers, including attendance, timekeeping, performance, and compliance with driving and safety protocols.
• Ensure adherence to company policies on vehicle usage, fuel management, and travel expenses.
• Handle travel coordination and logistics, including booking of flights, accommodations, and ground transportation for employees, ensuring cost efficiency and compliance with travel policies.
• Review, validate, and update fleet and travel expense trackers and ensure proper documentation and approvals are in place.
• Manage and monitor contracts with third-party fleet, fuel, and travel vendors conduct vendor performance evaluations and cost-benefit analyses.
• Address and follow up on fleet- and travel-related concerns, requests, or complaints raised by employees or end-users.
• Ensure proper asset management, record keeping, and tracking of all fleet assets, including vehicles, accessories, and related documents (e.g., OR/CR, insurance, gate passes, and permits).
• Prepare and analyze monthly fleet and travel reports, including utilization, expenses, maintenance schedules, and compliance status.
• Respond promptly and appropriately to emergencies or urgent fleet and travel issues as they arise.
• Support sustainability initiatives by promoting efficient fuel usage, route optimization, and environmentally responsible travel practices.
• Assist in coordinating with government agencies (e.g., LTO, LGUs, PEZA) to ensure compliance with statutory and regulatory requirements related to fleet and travel operations.
• Perform other fleet- and travel-related tasks as assigned by the Admin or Operations Manager.

About Microsourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our companyu0027s strength lies in our peopleu0027s diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.
At MicroSourcing, equality is not merely a slogan - itu0027s our commitment. Our way of life. Here, we donu0027t just accept your unique authentic self - we celebrate it, valuing every individualu0027s contribution to our collective success and growth. Join us in celebrating YOU and your 100%!
For more information, visit https://www.microsourcing.com/

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