Expansion Admin Intern

Paid Internship:

Job Purpose:

The Expansion Intern provides administrative, research, and coordination support to the Expansion Team in relation to business expansion, lease management, site sourcing, and documentation monitoring. The role is designed to provide hands-on exposure to retail and F&B expansion processes while assisting the Expansion Manager in day-to-day operational and project-related activities.

The intern will support contract organization, data gathering, report preparation, site monitoring, lessor coordination, and expansion documentation to help ensure efficient execution of expansion initiatives and store network development activities.

The role reports directly to the Expansion Manager and works closely with other departments involved in expansion and business development activities.

Main Duties:

1. Contract & Documentation Support

• Assist in organizing and maintaining lease contracts, amendments, notices, and related expansion documents.
• Update trackers for lease expirations, renewal schedules, permits, and expansion activities.
• Encode and maintain contract databases and filing systems.
• Help ensure completeness and accessibility of expansion records and documents.
• Assist in preparing document transmittals, summaries, and basic lease monitoring reports.

2. Lease Renewal & Coordination Support

• Assist in scheduling meetings and follow-ups with lessors, brokers, and mall representatives.
• Prepare draft correspondences, meeting notes, and renewal monitoring files.
• Support the team in gathering lease-related information and commercial terms for review.
• Assist in monitoring pending renewals and documentation requirements.

3. Site Sourcing & Research Support

• Conduct preliminary market research and competitor scanning for potential store locations.
• Assist in gathering site information, photos, rental rates, and demographic observations.
• Help prepare site evaluation materials and presentation decks.
• Support ocular visits and coordinate collection of required site documents.

4. Expansion Planning & Reporting Support

• Assist in preparing reports, presentations, and expansion updates for management.
• Consolidate data related to expansion pipelines, active negotiations, and store openings.
• Support research activities related to business development opportunities and market studies.
• Assist in special projects and process improvement initiatives of the Expansion Team.

5. Administrative Support

• Maintain organized digital and physical filing systems.
• Monitor submission of required documents from internal and external stakeholders.
• Coordinate with internal departments for simple follow-ups and administrative requirements.
• Perform other administrative and clerical tasks as assigned by the Expansion Manager.

Qualifications:

• Currently pursuing or recently completed a degree in Business Administration, Real Estate, or a related field.
• Strong organizational skills and attention to detail.