Executive Virtual Assistant

This is a remote position.

Virtual Rockstar is hiring an Executive Virtual Assistant on behalf of a fast-growing, mission-driven company focused on health and performance optimization through neuroscience-based technology.

This role is ideal for someone highly organized, proactive, and detail-oriented who can support leadership, manage priorities, and ensure strong follow-through across initiatives. You will play a key role in keeping operations running smoothly while helping the team stay aligned and accountable.

About the Client

This innovative company is focused on helping individuals unlock their body's natural ability to heal and perform at a higher level using neuroscience-based technology. Their work blends science, technology, and human performance to deliver meaningful outcomes for their clients.

The team operates in a high-performance environment that values ownership, initiative, and results. They prioritize clear communication, accountability, and collaboration without unnecessary bureaucracy, creating a culture where team members are empowered to take action and make an impact.

Key Responsibilities

Executive & Calendar Support

• Manage calendars, scheduling, and coordination across leadership
  
  
• Book travel and handle itinerary changes as needed
  
  
• Ensure leaders are prepared for meetings and daily priorities
  
  

Inbox & Communication Management

• Manage general inboxes (sales, marketing, support)
  
• Respond to inquiries and route messages to the appropriate team members
  
• Support website chat and internal communications
  

Project Management & Accountability

• Track action items and ensure follow-through on key initiatives
  
• Follow up with team members on deadlines and deliverables
  
• Support weekly, monthly, and quarterly planning efforts
  
• Assist with light project management and task tracking
  

Meeting & Reporting Support

• Prepare agendas for internal and external meetings
  
• Pull and report weekly metrics
  
• Support leadership meetings and document key takeaways
  

Marketing & Content Support

• Create digital assets using Canva based on brand guidelines
  
• Organize and maintain marketing assets across platforms
  
• Support small design and content-related tasks
  

Systems & Administrative Support

• Assist with LMS administration and platform management
  
• Organize files and systems across Google Drive, HubSpot, and Dropbox
  
• Help centralize workflows and improve operational efficiency
  
  

Systems & Tools

• Google Workspace
  
  
• HubSpot
  
  
• Airtable
  
• Canva
  
• Dropboxa
  
• Cometlya
  

Requirements

Non-Negotiables

• Strong communication skills (written and verbal)
  
  
• High ownership mindset with the ability to work independently
  
  
• Experience using Canva
  
  

Additional Qualifications

• Proven experience as an Executive Assistant or similar role
  
  
• Strong organizational and time management skills
  
  
• Proactive and solution-oriented approach
  
• Experience with calendar and inbox management
  
• Ability to manage multiple priorities in a fast-paced environment
  
• Comfortable learning and navigating multiple tools and systems
  

Benefits

• Competitive salary commensurate with experience.

• Opportunities for professional development and growth.

• Work in a dynamic and supportive team environment.

• Make a meaningful impact by helping to build and strengthen families across the globe.