Job Description
Efficient calendar management of Managing Director's schedules, including meetings, travel arrangements, and location changes, to ensure optimal productivity.
Stay ahead of Managing Director's needs by anticipating their requirements and providing proactive solutions. (e.g., highlighting and addressing meeting conflicts before MD asks.)
Seamlessly coordinate Managing Director's daily activities, including logistics and scheduling.
Ensure tasks are completed thoroughly and efficiently.
Maintain confidentiality at all times by protecting sensitive information that you would have access to.
Arrange and facilitate virtual and/or in-person meetings, ensuring all necessary technology and materials are readily available.
Collaborate with external parties on behalf of Managing Director(s) and provide support to our local Workplace team.
On site presence: Be present in the office depending on your MDs schedule and/or local business needs to support events and clients.
Must have:
Fluent English, both verbal as written, min C1 level.
Excellent administrative, organizational, and problem-solving skills with strong attention to detail, and the ability to problem solve in a collaborative, inclusive team environment
Strong email and scheduling skills, with a solid knowledge of Windows and Microsoft Office applications (very proficient in Outlook, Teams, Word, etc.)
Ability to provide outstanding customer orientation and service, for example, anticipating needs of your Managing Director(s) or local in-office activities
Ability to professionally handle confidential and/or sensitive information, following internal policies and procedures
Good to Have:
Ability to build and strengthen trust-based relationships with your Managing Director(s), other Executive Assistants, and Workplace team members across the globe
Proven experience of being a strong team player, supporting your colleagues when needed
Ability to communicate effectively—both verbally and in writing—in English
Quick learner when it comes to technology and latest innovations
Eagerness to learn, collaborate, and share knowledge and experiences across regions and teams
Strong agentic AI knowledge
