Executive Secretary

WHO WE ARE LOOKING FOR:

We are looking for a highly organized, proactive, and detail-oriented Executive Secretary / Personal & Administrative Assistant to provide comprehensive personal and administrative support to a senior executive. This role is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, maintains strict confidentiality, and takes initiative without constant supervision. The successful candidate will play a key role in managing schedules, coordinating priorities, following through on action items, and ensuring day-to-day operations run smoothly.

This is not a typical 9-5 job as schedule also depends on CEO's schedule. Some days busy, some days not especially when it comes to fixing schedules and making schedules.

WHAT YOU WILL DO:

• Manage and maintain the executive's calendar, ensuring schedules are organized and free of scheduling conflicts.
• Coordinate meetings, appointments, travel arrangements, and other executive commitments.
• Provide both personal and administrative support to the executive.
• Track deadlines, monitor action items, and proactively follow up without requiring reminders.
• Prepare correspondence, reports, meeting materials, and other administrative documents.
• Serve as a liaison between the executive and internal/external stakeholders.
• Coordinate with various teams and individuals to ensure timely execution of tasks.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Anticipate issues, solve problems efficiently, and make sound decisions in a fast-paced environment.
• Perform other executive support duties as assigned.

WHAT WE NEED FROM YOU:

• Bachelor's degree in Business Administration, Management, Communications, or a related field is preferred.
• At least 2 years of experience as an Executive Assistant, Executive Secretary, Personal Assistant, or in a similar administrative support role.
• Excellent organizational, planning, and time management skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office and Google Workspace.
• Ability to work independently while maintaining a high level of accuracy and professionalism.

IDEAL CANDIDATE:

We are looking for someone who is:

• Highly organized with exceptional attention to detail.
• Resourceful and proactive (madiskarte).
• Skilled at managing complex calendars and preventing scheduling conflicts.
• Alert, adaptable, and able to think on their feet.
• Possesses strong common sense and excellent judgment.
• Self-driven and takes initiative without constant supervision.
• Comfortable handling both executive and personal assistance responsibilities.
• Trustworthy and able to maintain strict confidentiality.
• Confident communicating with stakeholders at all levels.
• Capable of coordinating and leading people to ensure tasks are completed efficiently.

If you're highly organized, proactive, resourceful, and looking for a role where your contributions truly make a difference, we'd love to hear from you.