About the Role
We are looking for an organized, resourceful, proactive Executive Secretary to support the CEO. This is a unique opportunity to work closely with senior leadership, playing a key role in ensuring the smooth operation of the CEO's office while supporting strategic business priorities.
Beyond managing day-to-day executive administration, you will act as a trusted partner to the CEO, helping to coordinate key initiatives, prepare executive briefings, manage stakeholder communications, and serve as a sounding board for ideas and business priorities.
The ideal candidate is highly professional, discreet, detail-oriented, and thrives in a fast-paced environment where priorities can evolve quickly
Key Responsibilities
- Manage the CEO's calendar, appointments, meetings, and travel arrangements.
- Coordinate and prioritize scheduling requests to ensure effective time management.
- Prepare correspondence, reports, presentations, and business documents on behalf of the CEO.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and manage incoming communications, ensuring timely follow-up and action.
- Support the CEO in organizing priorities, evaluating ideas, and coordinating strategic initiatives.
- Conduct research and consolidate information to support business discussions and decision-making.
- Prepare executive summaries, briefing materials, reports, and presentations for meetings and business reviews.
- Track key action items and follow up with stakeholders to ensure timely execution of business priorities.
- Anticipate issues and proactively provide solutions to support the CEO's effectiveness.
- Coordinate internal and external meetings, including agenda preparation, logistics, and meeting materials.
- Attend meetings when required, document key discussion points, and monitor follow-up actions.
- Serve as a liaison between the CEO and internal departments, business partners, clients, and external stakeholders.
- Build strong working relationships with stakeholders across all levels of the organization.
- Arrange local and international business travel, including flights, accommodation, transportation, and itineraries.
- Coordinate participation in conferences, client meetings, corporate events, and business engagements.
- Ensure all logistics are managed seamlessly to support business objectives.
Key Requirements
- Min. Degree in Business Administration, Management, Communications, or a related discipline.
- Min. 8 years of experience in an Executive Secretary, Executive Assistant, Personal Assistant, Office Manager, or similar executive support role.
- Proven experience supporting C-suite executives, Managing Directors, Founders, or senior leadership teams.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent verbal and written communication skills.
- Strong stakeholder management and interpersonal skills.
- High level of integrity, professionalism, and discretion when handling confidential matters.
- Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Resourceful, proactive, and capable of working independently in a dynamic environment.
Cornerstone Global Partners (EA Licence Number: 19C9859) is an affirmative equal-opportunity employer and recruitment firm. We evaluate qualified applicants without regard to race, colour, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class
