Executive Project Coordinator (Client Facing - US)

What are some of the perks once you become part of this awesome team

• Fixed weekends off
• HMO within first month of employment
• Insurance coverage upon regularization
• Paid time off even during probationary period
• Fun onsite and virtual activities/events
• Open door policy with avenues to gather employee feedback
• Highly performance-driven work environment, encouraging promotions from within
• Various learning and personal/professional growth and development opportunities

General Objective:

The role provides high-level project and organizational support to ensure key initiatives, deliverables, and commitments stay organized and on track. This role works across multiple teams and stakeholders, including onshore partners, to proactively manage open items, follow up on commitments, coordinate activities, prepare presentations and project updates, and help drive projects through completion.

This is a highly organized, hands-on individual contributor role that requires the ability to influence and drive accountability without direct management authority.

Duties include, but are not limited to, the following:

• Maintain project plans, action-item trackers, deadlines, dependencies, and outstanding deliverables.
• Proactively follow up with project owners and stakeholders to ensure commitments are completed on time.
• Identify upcoming deadlines, potential delays, missing information, and items requiring escalation.
• Coordinate activities across multiple teams and stakeholders, including onshore business partners.
• Organize meetings, agendas, project updates, notes, decisions, and follow-up actions.
• Develop professional PowerPoint presentations, project summaries, status reports, and leadership updates.
• Consolidate information from multiple stakeholders into clear, organized, executive-ready materials.
• Maintain visibility into open items and ensure appropriate owners and next steps are clearly established.
• Help bring structure and organization to complex projects involving multiple workstreams.
• Partner closely with project and business leaders to help ensure initiatives continue moving forward.

What are the ideal requirements

• Demonstrated experience coordinating or managing projects involving multiple stakeholders.
• Strong organizational and follow-through skills with the ability to manage multiple priorities simultaneously.
• Experience working with U.S./onshore business partners or cross-functional teams strongly preferred.
• Strong PowerPoint, Excel, Microsoft Teams, and general Microsoft 365 skills.
• Strong written and verbal communication skills.
• Comfortable following up with individuals at different levels of the organization and respectfully driving accountability.
• Able to work independently, anticipate needs, identify gaps, and take action without waiting for detailed direction.
• Formal project management certification is not required.
• Has experience working mid/night shift
• Willing to work on a 4pm to 1am / 5pm to 2am schedule to support US business operations.

Note: The ideal candidate is highly proactive and naturally organized. They do not simply document action items; they actively drive follow-through, anticipate what is needed next, and help ensure commitments do not fall through the cracks.