Executive Assistant / Social Media & Client Account Coordinator
Executive & Personal Assistance
Manage calendar, appointments, reminders, and scheduling
Keep track of important tasks and follow-ups
Organize emails and flag items requiring attention
Schedule calls with clients, crew, vendors, and partners
Research vendors, locations, travel, equipment, services, etc.
Help with travel planning and logistics
Handle miscellaneous administrative and personal tasks
Proactively remind the owner of things before they become urgent
Client & Account Management
Serve as a friendly, professional point of contact for clients
Follow up regarding schedules, assets, feedback, approvals, and deliverables
Keep track of what each client is waiting for
Coordinate meetings and production logistics
Make sure client requests don't get lost in texts, WhatsApp, or email
Maintain excellent communication without requiring the owner to personally manage every interaction
Escalate important creative, financial, or relationship decisions to the owner
Project & Production Coordination
Track active video/photo projects from booking through delivery
Coordinate between the owner, editors, videographers, photographers, and other contractors
Track deadlines, revisions, footage, files, and final deliverables
Make sure editors know what they're working on and what is due next
Follow up with team members when something is falling behind
Help source and coordinate production crew when necessary
Maintain organized project/task-management systems
Provide the owner with a clear overview of what needs his attention
Social Media & Content Management
Review the company's existing library of finished projects, BTS footage, photography, case studies, and other assets
Identify strong content opportunities instead of waiting to be told exactly what to post
Build and maintain a content calendar
Turn existing footage into reels, posts, carousels, stories, and other social content
Write captions and develop hooks/content concepts
Schedule and publish approved content
Organize content assets so great work doesn't sit unused on hard drives
Research successful filmmakers, production companies, agencies, and creators for ideas and trends
Track what content performs well and adjust accordingly
Help build both the Dov Gurewicz Productions brand and Dov's personal/director brand
What We're Looking For
The ideal person is extremely organized, resourceful, communicative, comfortable with technology, and proactive.
You should be someone who sees:
Client hasn't responded with feedback.
and thinks:
I'll follow up and update the project.
Not someone who waits for Dov to notice the problem and tell you what to do.
Experience with some combination of executive assistance, project management, social media, client service, video production, marketing, or creative agencies is strongly preferred.
You do not need to be an expert in every area on day one. The right person can be trained. What's much harder to teach is ownership, judgment, communication, reliability, and initiative.
Experience with tools such as Google Workspace, WhatsApp, Metricool/social scheduling platforms, Frame.io, Lightroom, Adobe/CapCut, task/project-management software, and AI tools is helpful.
