Personal Assistant (for Retired Director)
Location: Makati City
Schedule: Office-based, 9:00 AM – 5:00 PM
Job Summary
The Personal Assistant will provide hands-on, day-to-day personal and household management support to a retired Director. The role is heavily focused on organizing household staff, managing medical appointments, handling personal errands, and ensuring smooth daily operations at home.
The ideal candidate is a senior-level PA with a strong personality, excellent organization skills, and the ability to work in a structured, high-standard environment. They must also be proactive, reliable, and comfortable coordinating with staff, professionals, and service providers.
Key Responsibilities
Household Management (Core Focus)
- Oversee and coordinate daily operations of the household.
- Manage schedules of 6–7 household staff, including 3 drivers.
- Work closely with the household Accountant and Engineer based in the home office.
- Communicate instructions clearly, follow up proactively, and ensure tasks are completed to high standards.
- Monitor recurring household needs, maintenance, and logistics.
- Handle personal shopping and pabili service.
- Manage renewals of car stickers, IDs, and similar administrative requirements.
Medical Coordination
- Schedule, confirm, and manage the employer's medical appointments.
- Coordinate with doctors, secretaries, clinics, and hospitals.
- Track follow-ups, prescriptions, and upcoming medical needs.
Scheduling & Errands
- Manage day-to-day scheduling and ensure activities flow smoothly.
- Book appointments and manage personal commitments.
- Run personal errands efficiently and on time.
Administrative & Digital Tasks
- Maintain organized digital and physical records.
- Handle online orders, purchases, and deliveries.
- Use digital tools (messaging, notes, calendar apps, online platforms) to support daily work.
- Report to the office/home office from 9:00 AM to 5:00 PM.
Qualifications
- Strong senior-level personal assistant background, preferably with household management experience.
- Confident communicator with a strong yet professional presence.
- Not sensitive; able to take direct feedback and work under high standards.
- Highly organized, detail-oriented, and proactive.
- Able to work in a structured, Type A environment.
- Tech-savvy and comfortable with digital tools, apps, and online platforms.
- Strong interpersonal skills when managing household staff and interacting with professionals.
- Experience handling medical scheduling is a plus.
