Persona is where the world's best companies and the world's best talent meet.
We place exceptional people from 98 countries into full-time, long-term remote roles with the most ambitious companies on earth. Fortune 500 enterprises, fast-growing startups backed by Sequoia, Founders Fund, and Andreessen Horowitz, and high-performing companies of every size in between. Project management, operations, finance, design, marketing, customer success, and more. One person, one dedicated client, built to last.
The bar is the highest in the industry. More than 200,000 people apply every month, and fewer than 1 in 2,000 are accepted. If you make it, you join a network of people who have cleared a standard most companies couldn't recruit for on their own, and you get the kind of role that's almost impossible to find on your own: industry-leading pay set against your experience and skill, real career growth, and a stable seat at a serious company, working from home, anywhere in the world.
Persona was founded in 2018 by two Stanford graduates on a simple idea: talent is everywhere, but the systems that connect talent to opportunity are broken. We're rebuilding them, and we've grown into one of the fastest-growing companies in the global talent industry doing it.
We hire people who care about the craft of their work, take ownership without being asked, and want to build a career rather than just hold a job. If that's you, we'd like to meet you.
Role Summary
We are looking for an Executive Legal Assistant to provide essential administrative and legal support to a Principal attorney. This role is purpose-built for a candidate with prior legal experience (Legal Secretary, Legal Assistant, or Paralegal): you will manage complex calendars, draft and format legal documents, monitor court deadlines, and facilitate timely client communication, all while maintaining the confidentiality and professionalism the legal field requires.
Key Responsibilities
- Track and proactively inform the Principal of upcoming deliverables, deadlines, and key appointments
- Monitor the Principal's urgent and routine email folders, taking timely, appropriate action
- Manage complex scheduling across time zones in coordination with the Executive Assistant
- Maintain the firm-wide calendar: internal meetings, court dates, filing deadlines, key events
- Transcribe and summarize electronic dictation
- Maintain working knowledge of case summaries and progress alongside status reports and trackers
- Proofread and prepare documents; take meeting notes and follow up with clients/parties
- Ensure timely, client-focused email and correspondence management on behalf of the Principal
- Develop and maintain relationships with the internal team and top clients
- Ensure all documents comply with court rules, formatting requirements, and filing deadlines
- Draft and format legal documents: contracts, pleadings, motions, correspondence
- Prepare and format documents in Word and PowerPoint to presentation-ready quality
- Manage tasks, billing descriptions, and client billing in Clio or comparable systems
- Track billable time and reconcile case-related expenses
- Handle all firm and client information with the highest level of confidentiality and discretion
Required Qualifications
- 3+ years of experience as a Legal Secretary, Legal Assistant, or Paralegal
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with advanced document formatting
- Familiarity with legal billing and timekeeping software (Clio preferred)
- Experience with legal document management systems
- Strong knowledge of legal terminology, court filing procedures (state and federal), and case documentation
- Skilled in transcribing dictation and preparing legal documents from recorded material
- Familiarity with electronic court filing systems (state and federal)
- Proficiency in legal research using Westlaw, LexisNexis, or similar databases
- Ability to manage sensitive and confidential information with integrity
- Fully fluent in English
- Ability to work U.S. business hours (PT, CT, or ET)
Preferred Qualifications
- Bachelor's degree, ideally in Legal Studies, Business Administration, or related field
- California State Bar experience strongly desired
- Civil litigation experience in state or federal courts strongly desired
- Familiarity with the ethical use of generative AI tools in legal work
Tools & Technologies
- Clio, Westlaw, LexisNexis, Microsoft Word, Excel, PowerPoint, Adobe Acrobat, PACER, state e-filing portals, Outlook or Gmail, OneDrive or Google Drive, DocuSign
Core Competencies
- Excellent time management and organizational skills under deadline pressure
- Strong written and verbal communication with a professional, client-focused tone
- Self-starter in a remote environment
- Adaptable to shifting priorities and evolving legal technologies
- Strong collaborator with attorneys, clients, and legal support staff
- Discreet, ethical, and professional
What We Offer
- Best salaries in the industry
- Permanent ability to work from anywhere in the world
- Opportunities for growth and advancement
- A fast-paced and collaborative environment
- Warm and friendly company culture
- Full benefits
Benefits at Persona
- Health insurance subsidy
- Unlimited paid time off (paid sick and vacation leaves)
- Annual bonuses based on performance
- Monthly tech allowance
- Opportunity to be paid in your currency of choice
- Others depending on seniority
This is a full-time, long-term role, dedicated exclusively to one of our clients. All roles at Persona are 100% work-from-anywhere. Once hired, we will carefully match you to a client company that best suits your career background, skills, and goals.
