Executive Coordinator

About the Role

We are seeking a high-potential MBA graduate to provide executive-level coordination, administrative management, and digital support within our Information Technology Department. Acting as a key point of contact for executive leadership, you will manage schedules and travel, draft high-level correspondence, monitor departmental deliverables, and assist in driving digital workflows. This role offers exceptional exposure to executive decision-making, governance, and institutional technology initiatives.

Key Responsibilities

• Manage executive calendars, travel arrangements, and meeting logistics to optimize leadership engagement and priorities.
• Draft, edit, and format executive correspondence, briefing notes, talking points, and speeches for internal and external engagements.
• Prepare meeting agendas, record minutes, and manage action-item trackers to ensure timely follow-up on departmental deliverables.
• Consolidate divisional inputs into executive reports, dashboards, and visual presentations to support decision-making.
• Facilitate seamless communication across internal IT divisions, business units, and external stakeholders.

Qualifications

• Master of Business Administration (MBA) degree from a top-tier university.
• Strong academic track record paired with demonstrated leadership in student organizations, extracurricular activities, internships, or volunteer work.
• Advanced proficiency in essential digital productivity tools, including Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Exceptional written and verbal communication skills with the ability to prepare executive-level materials with high discretion and attention to detail.
• Desirable: Exposure to Power BI, Microsoft Power Platform (Power Apps/Automate), AI productivity tools, or visual design software (Canva/Adobe).