Executive Associate

Company Description

International Care Ministries (ICM) has been addressing extreme poverty since 1992, working to transform the lives of ultra-poor families in the Philippines and beyond. Through community-based programs in health, livelihood, education, values, and community development, ICM partners with local churches and communities to help families build resilience, restore hope, and move toward lasting change.

Role Description

International Care Ministries is hiring an Executive Associate to work directly with the Chief Operating Officer.

This is not a typical assistant role. It is a high-trust position for someone who is organized, thoughtful, proactive, and eager to grow. The role begins with executive support: coordination, follow-through, communication, preparation, and problem-solving. It is designed for someone with the potential to grow into broader ownership of projects, systems, teams, or an operational area within ICM.

The right person will get a front-row seat to how a large international NGO operates across programs, field operations, finance, HR, donor reporting, technology, and strategy.

Key Responsibilities

• Support the COO in managing priorities, meetings, communication, and follow-through

• Prepare documents, briefers, reports, presentations, and meeting notes

• Track decisions, deadlines, risks, and next steps across teams

• Coordinate with department heads and senior leaders

• Help improve systems, workflows, and operational processes

• Support special projects connected to ICM's strategy and growth

• Take on increasing ownership as trust, capacity, and organizational needs grow

I'm looking for someone who is:

• Highly organized and reliable

• Clear and professional in communication

• Proactive and able to follow through without constant reminders

• Comfortable working with senior leaders

• Mature, discreet, and able to handle confidential information

• Curious about leadership, operations, and nonprofit management

• Humble enough to support, but capable enough to grow

• Mission-driven and aligned with ICM's work among families living in ultra-poverty

Helpful experience may include:

• Executive support, operations, project coordination, administration, or team support

• NGO, church, mission, business, or leadership-support experience

• Strong writing, note-taking, and task-management skills

• Confidence using Google Workspace and common productivity tools

More than a specific degree or title, I am looking for judgment, ownership, humility, and growth potential.

Why Join ICM

This role offers unusual exposure to senior leadership, cross-functional operations, and meaningful organizational impact. For the right person, it can become a pathway into broader responsibility at ICM.

If you are looking for a role where you can serve, learn, grow, and eventually carry significant responsibility, I would love to hear from you.